Administrative Specialist II

Agency

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Job Classification Title

S-Administrative Support (S)

Position Number

65028218

Grade

TS

About Us

It's the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work

Please note that all positions close at 12:00 AM on the posted closing date. You must apply by 11:59 PM prior to the posted closing date.

This is a temporary position.

The Project Management Unit is a high performing unit of Project Managers responsible for delivering high quality and innovative projects to the citizens of North Carolina. This unit is responsible for the preconstruction phase of Transportation highway projects. We recognize the importance of making sure our employees feel valued, respected, and challenged to grow in their professional career.

We are looking for an organized and detail-orientated Administrative Specialist II skilled in managing and prioritizing multiple tasks efficiently.

In this role you will:

• Utilize meticulous attention to detail to ensure documents are error-free and professional

Prioritize tasks and manage multiple responsibilities efficiently.

• Utilize strong communication skills to coordinate with management, project managers, and colleagues to ensure smooth operations.
• Be a key player supporting the human resources needs of the unit, as well as processing invoices for payment.
• Work in a fast-paced environment adapting to changing priorities and requirements accurately, quickly, and efficiently.
• Handle sensitive information with integrity and professionalism.
• Provide administrative support to the unit and answer employee inquiries about HR items, policies, benefits, travel, and expenses.
• Assist with setting up contracts with Private Engineering Firms.
• Maintain accurate reports for management (i.e., vacancy, personnel action, performance evaluation status).

Knowledge Skills and Abilities/Management Preferences

Salary Grade and Salary Range: NC09 $41,206 - $72,113

Management prefers applicants with the following:

• Experience utilizing office administration skills associated with organizing meetings, managing confidential documents, and organizing and prioritizing work to accurately complete tasks and meet deadlines.
• Experience with Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
• Experience communicating Human Resource laws and policies, benefits, and processes in response to Unit management and staff's inquiries.
• Experience consistently producing error-free work by reviewing work for errors, verifying data entries, and ensuring all required details are captured and handled properly.
• Experience creating purchase orders and processing invoices.

Minimum Education and Experience

Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.

High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter:

Jacquie Holleman

Email:

DOT-WorkdayJobRecruitment@ncdot.gov