Administrative Specialist III - Assistant to the Transit Director

Assistant To The Transit Director-Administrative Specialist III

Sarasota County is seeking an Assistant to the Transit Director-Administrative Specialist III, who will provide day-to-day high-level professional, administrative support and assistance to the Director as required to support Transit operations. For cross training purposes, you will maintain a complete understanding of services provided by the fiscal division including accounts payable and receivable and you will perform a variety of other functions supporting the management team and day-to-day operations of Transit. Your assignments will be of substantial variety and complexity, broad in nature, and require independent judgment of administrative functions. In this position, you will provide customer service, clerical, secretarial, processing and/or internal financial related functions. You must maintain the confidentiality of correspondence, documents, discussions, meetings, and telephone calls as well as support the mission and vision of the county and department.

Job Description:

• Manage workflow of assignments within the department, including items for director's review and tracking deadlines
• Manage calendars and logistics for meetings and events as needed, including for the advisory committee
• Draft, format, proof, coordinate signatures, and circulates correspondence for the director
• Research data and business matters
• Manage and organize files, serves as department's records management and public records coordinator
• Track payments received and coordinate related documents with finance team
• Vendor/procurement coordination
• Interface with County Offices
• Interface with external entities on behalf of the director, including FDOT, FTA, CTD, other municipalities, etc
• Assist in performance management
• Assists in welcoming new office employees, including logistics of workspace preparations
• Serves as customer service liaison for director's office
• Coordinate office equipment logistics
• Coordinates the Department Disaster Preparedness Plan (DDPP) for the director's office and in alignment with the department lead
• Prepare & assist with contracts, legal documents
• Prepare eGenda packets and track all department eGenda items in process
• Hours: Monday- Friday, 8:00 a.m. -5:00 p.m.

About You:

Minimum Qualifications:

• Associates degree from an accredited college or university and 4-6 years of clerical, administrative and computer experience, with some executive exposure.
• Year for year experience may substitute for the college degree.
• Valid Florida Driver's License.

Preferred Qualifications:

• Skilled task management
• Advanced professional certification
• Executive Assistant experience
• Knowledge of processes utilized by Sarasota County

About Everything Else:

Pay Range: $18.32 - $23.36

This Posting is currently Open Until Filled

Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more!

For more information about employee benefits, please click this link or visit SCGov.net for additional information.

Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations.

Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

Sarasota County Government promotes diversity and inclusion in its workforce and does not discriminate on the basis of race, color, gender identification or expression, genetic information, religion, national origin, marital status, age or disability. A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Government employers are drug-free and tobacco-free environments, EEO/AA/ADA employers, and they prohibit discrimination in all services, programs or activities.

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.