Administrative Specialist III

Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Please note: All postings close at 12 A.M. CST on the closing date. This employer participates in E-Verify.

Position Summary:

The Administrative Specialist III is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by supervisor. This position is governed by state and federal laws and institution policy.

Duties & Responsibilities:

• Hire, train and supervise part-time student staff for designated Student Affairs (SA) departments
• Serve as front-line customer service support for designated SA departments including greeting walk-in guests and answering phone calls and emails
• Serve as a backup to the reservation system assisting with scheduling of Student Union events and meetings
• Pay invoices and order supplies via requisitions in Banner
• Serve as a backup for procurement and travel initiatives in the Concur system
• Maintain and monitor supply levels in supply closets and designated break and copy areas
• Coordinate Daily Digest efforts for SA
• Assist with Student Affairs (SA) event planning and implementation
• Other duties as assigned

Knowledge/Skills/Abilities:

Knowledge of work-related subject area.

Knowledge of computers and software applications.

Knowledge of the principles and practices of mathematics and statistics.

Knowledge of research and analysis techniques and methods.

Ability to prepare, present, and review oral and written information and reports.

Ability to research and analyze related work program information.

Ability to develop, recommend, interpret, and apply policies and procedures.

Ability to analyze financial records and prepare reports.

Ability to plan, organize, and direct the work of others.

General Days/Hours:

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other:

Please note: all position postings close at 12:00 A.M. CST on the position closing date.

This position reports directly to the Director of Student Union Events, but provides support to other professional staff members as assigned.

The Administrative Specialist III works cooperatively with, assists and supports Student Affairs staff and colleagues, maintaining an atmosphere of professionalism and harmony, supporting the mission of the division, and campus.

Minimum Qualifications:

The formal education equivalent of a High School Diploma.

One (1) year of specialized training in business management, business education, or a related field.

Two (2) years of experience in specialized or a related field applicable to work performed.

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

E-Verify Participation Notice:

https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf

E-Verify Right to Work:

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf