Administrative Specialist

Administrative Specialist

Salary

$51,001.60 - $66,310.40 Annually

Location

Jacksonville, NC

Job Type

Full-Time

Job Number

Summer 26 5110-16004

Department

Health Department

Opening Date

07/14/2026

Closing Date

7/21/2026 11:59 AM Eastern

• Description
• Benefits
• Questions

Job Description

Performs a variety of administrative functions inassistingthe Health Director in administering the day-to-day affairs of the Health Department.Employeeisresponsible forinterpreting, developing, and carrying out policies and procedures for broad, diverse divisions within the Health Department. Acts as liaison between the Health Department and other departments. Performs intermediate skilled administrative support work including a variety of administrative tasks involving data entry, specialized research, and clerical support to the Health Director, and related work asapparentor assigned. Work is performed under the moderate supervision of the department head.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Responsibilities

Domain 1: Data Analytics and Assessment Skills 1.1-1.8

• Prepares periodic and required statistical reports.
• Creates and/or maintains department data systems including SharePoint.
• Performs research; collects and analyzes data.

Domain 2: Policy Development and Program Planning Skills 2.1-2.4, 2.6

• Administers and manages various projects and programs.
• Prepares and maintains records and files on department programs and activities and prepares reports which may require extensive research and interpretation.
• Receives, screens, and reviews correspondence; assigns it to appropriate persons for preparation of replies with specific instructions for response; writes letters and reports for supervisors review.
• Serves as liaison to expedite the flow of information and to interpret policies, procedures, rules, and regulations to many and varied facets of the organization as well as to the general public and the press.
• Engages in organizational strategic planning.
• Prepares and maintains personal files ( initiates Personal Action Forms, Job Descriptions and Training Records) in accordance with agency accreditation standards.

Domain 3: Communication Skills 3.1-3.4

• Receives phone calls and/or walk-in traffic; determines nature of business; handles questions or refers to proper personnel.
• Regularly communicates with Human Resources regarding personal recruitment and other administrative functions.
• Provides information concerning department activities, program policies, and procedures. Ensures compliance with federal, state, and local policies and procedures; ensures program activities and reporting procedure requirements are met.
• Types a variety of correspondence; composes correspondence independently.
• Based on discussions with supervisor and other staff members, controls agenda, coordinates arrangements for meetings, conferences, workshops, and the like. Attends meetings as a participant or representative of management.
• Establishes administrative procedures for the unit. Performs specialized department tasks and duties as assigned.
• Serves as back-up Deputy Registrar for Vital Records functions

Domain 7: Management and Finance Skills 7.10-12

• Applies critical thinking in decision-making

Domain 8: Leadership and Systems Thinking Skills 8.1, 8.5-8.6

• Creates opportunities to achieve cross-sector alignment.
• Responds to emerging needs.
• Manages organizational change
• Performs assigned functions as a Disaster Ready Team (DRT) member, if appointed or volunteer.
• Performs other duties and related tasks as required, as assigned or apparent.

Qualifications

Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of the organization and functions of the department and of general administrative policies and practices; ability to keep office records and to prepare accurate reports from file sources; ability to perform and organize work independently; ability to prepare effective correspondence independently; ability to operate standard office equipment including personal computer and knowledge of applicable software packages; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships with associates and the general public. Skill in organizing workflow and coordinating activities.

Education, Experience, and Special Requirements

Completion of a four-year program in a college or university preferably with major emphasis on coursework in business administration, public administration, or other related fields and one year of administrative or office management experience; or completion of a two-degree year business administration program and extensive experience in clerical or office work; or an equivalent combination of education and experience that providesthe required knowledge, skills and abilities.

Special Requirement:

Valid driver license required

Salary will be determined by candidates qualifications, budget, market, and internal equity.

Regular Onslow County employees have the ability to participate in a wide array of employee benefits including:

Health Insurance

Health Insurance is provided by Cigna and covers a wide variety of healthcare services.

Dental Insurance

Dental insurance is provided by Delta Dental to full-time employees and covers a percentage of basic to major dental procedures, including orthodontia for children and adults.

Vision Insurance

Vision insurance is provided by MetLife to full-time employees and covers a variety of materials (contacts and glasses frames/lenses) and an annual eye exam.

North Carolina Local Governmental Employees Retirement System

Eligible employees are automatically enrolled in the retirement system and must contribute 6% of their gross salary each pay period. Once eligibility requirements are met, employees will be able to receive monthly payments for life based on their salary, age, and years of service credit.

NC401k

The County contributes 1% of employees gross salary into the 401(k) account regardless of the employees deferral amount. In addition, the County matches employee deferrals up to an additional 4%.

Vacation Leave

Regular full-time employees earn 13.5 days of vacation leave per year. With each 5-year increment of employment, vacation accrual increases.

Sick Leave

Regular full-time employees earn 12 days of sick leave per year.

Paid Holidays

County employees receive paid holidays annually. The Board of County Commissioners approves and may adjust the schedule as deemed necessary.

ComPsych Mental Health Services

The County provides Mental Health and Life Services through ComPsych to help employees and their families with personal, family and job-related problems such as counseling, crisis support, work-life resources, legal and financial consultations, and organizational support tools.

Supplemental Benefits

County employees are also offered a variety of supplemental benefits such as Life Insurance, Flexible Spending Accounts, 457b Deferred Compensation Plan, and MetLife Supplemental Plans.

For more information, please visit http://www.onslowcountync.gov//HR and click on the Benefits tab.

01

Which of the following best describes your highest level of completed education?

• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree
• Doctorate
• None of the above

02

Is your degree in any of the following fields of study?

• Business Administration
• Public Administration
• Other related degree
• Not Applicable or No Degree

03

How much experience do you have in clerical or office work?

• No experience
• Less than 6 months of experience
• 6 months to 2 years of experience
• 2 years to 5 years of experience
• More than 5 years of experience

04

Please describe your level of proficiency with Microsoft Excel and provide examples of tasks you can complete independently. Which functions or features have you used regularly, such as formulas, filters, pivot tables, conditional formatting, data validation, or charts?

05

What experience do you have using Microsoft SharePoint or a similar shared document-management platform? Please describe how you have used it to organize files, manage permissions, collaborate with others, or maintain accurate and current information

06

When you encounter a technology problem you have not seen before, what steps do you take before escalating it to someone else? Please provide an example of a technical issue you successfully researched and resolved.

07

This position requires a willingness to responsibly use available technology-including artificial intelligence tools-to improve efficiency, research solutions, and strengthen work products. How comfortable are you learning and using these tools, and how would you ensure that confidential or sensitive information is protected when doing so?

08

This role requires someone who can be trusted with highly confidential information, anticipate needs, and move work forward independently-while also recognizing appropriate boundaries and respecting the authority and responsibilities of others. Please provide an example that demonstrates how you have balanced initiative, discretion, collaboration, and good judgment.

09

This role requires someone who can be trusted with highly confidential information, anticipate needs, and move work forward independently-while also recognizing appropriate boundaries and respecting the authority and responsibilities of others. Please provide an example that demonstrates how you have balanced initiative, discretion, collaboration, and good judgment

10

Do you possess a valid drivers license?

• Yes
• No

11

Based on your review of the position requirements, are you able to perform the position duties with or without reasonable accommodation?

• Yes
• No

12

Onslow Countys values are REACH: Resilience, Excellence, Accountability, Customer Service, and Honesty. Which value(s) resonates with you the most, and why?

Required Question

Employer Onslow County

Address 234 Northwest Corridor Boulevard

Jacksonville, North Carolina, 28540

Phone 910-347-7600

Website http://www.onslowcountync.gov