Administrative Specialist - Journeyman

Job Category: Administration

Time Type: Full time

Minimum Clearance Required to Start: TS/SCI

Employee Type: Regular

Percentage of Travel Required: Up to 10%

Type of Travel: Local

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The Opportunity:
CACI is currently seeking an Administrative Assistant to provide support to the Branch Chief and a high functioning, fast paced team of professionals. The administrative assistant undertakes a wide variety of duties and tasks as necessary to assist the branch chief and MSSE team and must have the ability to prioritize competing tasks and work effectively in a high-volume environment.

Responsibilities:

• Provide administrative support by conducting research, preparing statistical reports, and handling information requests, as well as performing routine administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

• Manage calendar and phone calls, resolve scheduling conflicts, and act as a liaison for all correspondence/coordination as required

• Answer facility phone inquiries, direct calls to the proper activity, and provide basic program/project information as requested

• Preview memos for consistency, policies, and appropriate format

• Prepare, edit, and/or review taskers, organizational charts, memos and other general office documents and material as required

• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed via Defense Travel System (DTS) (including OCONUS travel)

• Act as the personnel training coordinator, managing all training schedules, maintaining training records, and ensure training comp

• Provide administrative support to the Experimentation Division and oversee the MSSE contract team located at Aberdeen Proving Ground, MD and Camp Smith, HI.

• Develops plans for the integration of day-to-day and long-range projects, actions, and activities.

• Manage personnel accountability reporting, timekeeping (including auditing), and schedule via Manpower Information Retrieval and Reporting System (MIRARS), Automated Time, Attendance, and Production System (ATAAPS), and staff calendars

• Perform budget and purchasing functions as required for CWEPS and managing all office supplies and equipment

• Manages all personnel account requests and assists with issues as required

• Acts as lab personnel liaison to assist in resolving IT issues as needed

• Manages all personnel in-processing and out-processing coordination, and associated documentation such as MSR and SAARs, and assist with new employee orientation

• Coordinate and attend weekly staff meetings, document, compile, and track meeting notes.

Qualifications:
Required: 

• HS degree or GED and 3 years of experience  

• Active TS/SCI Clearance

• Proficient in MS Office software applications (i.e., Word, Excel, PowerPoint, and Outlook: Mail, Calendar, and MS Teams) with the ability to independently use these applications to efficiently complete office administrative tasks

• Desired:

• Detailed-oriented with excellent technical, verbal, and written communication skills

• Strong professionalism and soft skills (ie. Interpersonal/office etiquette)

• Promotes a positive customer-oriented service experience for internal/external personnel, customers, and visitors

Desired:

• Detailed-oriented with excellent technical, verbal, and written communication skills

• Strong professionalism and soft skills (ie. Interpersonal/office etiquette)

• Promotes a positive customer-oriented service experience for internal/external personnel, customers, and visitors

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What You Can Expect:

 A culture of integrity.

At CACI, we place character and innovation at the center of everything we do. As a valued team member, you’ll be part of a high-performing group dedicated to our customer’s missions and driven by a higher purpose – to ensure the safety of our nation.

An environment of trust.

CACI values the unique contributions that every employee brings to our company and our customers - every day. You’ll have the autonomy to take the time you need through a unique flexible time off benefit and have access to robust learning resources to make your ambitions a reality.

A focus on continuous growth.

Together, we will advance our nation's most critical missions, build on our lengthy track record of business success, and find opportunities to break new ground — in your career and in our legacy.

Pay Range:

There are a host of factors that can influence final salary including, but not limited to, geographic location, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, education, and certifications. Our employees value the flexibility at CACI that allows them to balance quality work and their personal lives. We offer competitive compensation, benefits and learning and development opportunities. Our broad and competitive mix of benefits options is designed to support and protect employees and their families. At CACI, you will receive comprehensive benefits such as; healthcare, wellness, financial, retirement, family support, continuing education, and time off benefits.

Since this position can be worked in more than one location, the range shown is the national average for the position.

The proposed salary range for this position is:

CACI is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.