Administrative Specialist

Position Overview

Ultimate Staffing Services is seeking a dedicated and detail-oriented Administrative Specialist to support a dynamic team in Nevada. This role is ideal for someone who thrives in a fast-paced environment, has a high attention to detail, and can manage a variety of administrative responsibilities with accuracy and professionalism.

Responsibilities

• Perform essential administrative duties, including reconciling purchase orders and handling incoming phone calls.
• Welcome and assist visitors in the lobby, ensuring a positive and professional guest experience.
• Coordinate travel logistics in partnership with travel agents to support team member needs.
• Utilize Microsoft Office applications to stay organized and complete daily tasks efficiently.
• Manage shipping and logistics processes using UPS/FedEx systems and SharePoint.
• Work closely with trucking and logistics teams to support seamless operational flow.
• Maintain a friendly, approachable attitude with a willingness to learn and take on new challenges.
• Demonstrate strong attention to detail, accurate data entry skills, and the ability to multitask effectively.

Qualifications

• High School Diploma required.
• Strong proficiency in Microsoft Office applications including Excel, Word, and Adobe.
• Experience in logistics or a related field is beneficial.
• Excellent communication and organizational skills.

Required Work Hours

Monday through Friday, 1st shift

Benefits

• Competitive pay rate of $20.00 per hour.
• Medical, Dental, and Vision insurance.

Additional Details

The pay range for this position is set at $20.00 per hour.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.