Administrative Specialist

Posting Details

Posting Summary

Position Title Administrative Specialist FLSA Exempt Department Office Of Academic Affairs Job Summary

Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/EOE

Minimum Qualifications

1. College degree.

2. Two years administrative office experience required.

3. Ability to organize duties efficiently with daily, frequent attention to detail.

4. Ability to maintain confidentiality in all matters.

Preferred Qualifications

1. Experience working in a university setting.

Special Requirements Summary Work Hours

Full time

KSA's

Knowledge, Education, Experience, and Proficiencies

1. Strong interpersonal, oral and written communication skills.

2. Working knowledge of basic computer operations and applications.

3. Ability to establish work assignment priorities and perform duties without

immediate or constant supervision.

Essential Duties and Responsibilities

Essential Duties and Responsibilities Description

Front Desk Management

Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution.

Essential Duties and Responsibilities Description

Support Assistant Provost

Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions.

Essential Duties and Responsibilities Description

Special Projects

Serve as support for special projects which occur daily and/or periodically in

Academic Affairs.

Essential Duties and Responsibilities Description

Other Duties As Assigned

Perform other related duties and responsibilities as requested or required, whether or not

specifically mentioned in the job description.

Posting Detail Information

Posting Number S507P Number of Vacancies 1 Desired Start Date 10/01/2026 Position End Date (if temporary) Posting Date 09/04/2026 Application Review Date Closing Date 10/31/2026 Open Until Filled No Special Instructions to Applicants

Attach online only your resume, cover letter, and contact information for three references.

Quicklink for Posting https://jobs.xula.edu/postings/3959

About Xavier

About Xavier

Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed To Apply

Required Documents

• Resume
• Cover Letter
• Other

Optional Documents

• Letter of Recommendation