Administrative Specialist Senior Healthcare

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job Summary

Michigan Health Corporation ("MHC") is currently seeking an administrative specialist to join its team. The MHC team supports and oversees multiple healthcare ventures with outside partners including the initiation and termination as needed and the administrative specialist holds a key role in all administrative aspects of MHC's activities.

The successful candidate will be responsible for all administrative activities of Michigan Health Corporation. In this role, you will be a focal point of communication between MHC, it's ventures / outside partners, and internal U-M stakeholders. Activities broadly include:

Support MHC Board, Venture Boards, and Subcommittees

• Coordination with partners to schedule board and subcommittee meetings
• Manage board meeting process, including creating agenda, collecting presentation materials from internal and external partners, reviewing standard reports and soliciting updates, and producing/distributing meeting packets
• Prepare ad hoc MHC Board resolutions as required between meetings
• Facilitate meetings as required including making video conference arrangements and coordination of schedules with board members and presenters
• Prepare meeting transcripts for MHC board secretary and those of select ventures, capturing critical details at the appropriate level of detail. Maintain minutes as needed to meet governance requirements.
• Prepare interim reports based on information submitted from partners
• Update and coordinate all phases of annual business plan approval including final Regents' approval.

Operational Support of Wholly Owned Ventures

• Onboard employees leased to MHC ventures
• Review and submit various expenses from physicians and sponsored affiliates
• Review and process relevant operational charges; escalate as needed
• Facilitate keys, IT system access, IDs, etc., for sponsored affiliates
• Manage Cornerstone learning modules for sponsored affiliates

Office Management

• Identify opportunities to improve office efficiency and implement best practices
• Management of MHC documentation and filing system
• Management of department calendar
• Manage of incoming payments from partners
• Confirm conformance of partner invoices with SPG policies approve as appropriate
• Bank statement reconciliation
• Input monthly trending based on joint venture financial statements
• Submit legal/business notifications
• Confirm deadlines are met for corporate filings and tax returns
• Manage Facilities space survey, if required, and
• other duties as assigned.

You will work closely with the MHC team, Michigan Medicine, and partner executives and their offices, partner front-line employees, and internal U-M / Michigan Medicine services.

To be successful in this role one needs to:

• Exercise initiative, tact, and have a service-oriented attitude
• Manage multiple priorities and confidential information with discretion
• Problem solve and innovate
• Handle ad hoc tasks and special projects as assigned
• Pay excellent attention to detail
• Utilize a collaborative approach to your work with external partners
• Self-direct your work and follow up on outstanding issues in a timely manner
• Apply excellent organization, time-management, and multitasking abilities
• Have excellent writing and communication skills

Required Qualifications*

• Bachelor's degree and 2+ years of professional/administrative experience or equivalent.
• Proficiency in MS Word, MS Excel, MS PowerPoint, Outlook, and Zoom/Teams.

Desired Qualifications*

Someone who has the proven ability to:

• Communicate effectively
• Coordinate multiple projects simultaneously with minimal oversight and direction
• Self-motivate
• Proactively identify problems and propose solutions
• Review and interpret basic legal contracts
• Familiarity with QuickBooks, Cornerstone, and Visio.
• Familiarity with U-M SPG and U-M Space Survey

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Work Schedule

The work schedule of this position aligns with the business hours of MHC, 40 hours per week, Monday - Friday, 8:00 a.m. to 5:00 p.m. This position requires a portion of onsite time each week (approximately 20% - 40% on average) in addition to monthly in-person department meetings and other onsite meetings as needed. Outside of scheduled onsite time, remote work is a possibility.

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

Michigan Health Corporation ("MHC"), a unit within Michigan Medicine's Department of Strategy, is solely owned and operated by the University of Michigan. As part of U-M Health, MHC pursues and oversees collaborative healthcare ventures with outside entities.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third-party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.