Performs advanced administrative functions under the direction of the Business and Computing Chair. Will track, maintain and monitor various functions of the Business and Computing Systems Division such as personnel records, financial records, Adjunct and Residential scheduling, class enrollment tracking and monitoring. Will maintain and monitor social media, Internships, Student Outreach programs administration.
Essential Functions
25% - Event Coordination and Execution
Organizes and executes divisional events including reserving facilities, coordinating with speakers and
attendees, preparing registration forms and event materials, submitting purchasing documentation,
and managing event logistics. Designs marketing materials, prepares surveys, and supports event setup
including space preparation, décor, and photography when needed. Tabling at local high schools,
middle schools and other events.
25% - Student and Community Outreach
Develops and schedules social media content for student and prospective student outreach, using
graphic design platforms for multiple programs and initiatives. Manages and monitors engagement
across platforms such as LinkedIn, Instagram, and Facebook, tracks analytics, and designs print
materials including brochures and flyers. Conduct outreach to community members and industry
partners to help coordinate internships, job shadowing, career immersion tours and other work-based
learning opportunities for students.
15% - Administrative and Customer Support
Provides administrative support including scheduling meetings and coordinating office services for
multiple departments and programs. Serves as a primary point of contact for students and faculty,
responding to inquiries and directing requests as appropriate. Assists with coordination of activities
related to the class schedule, events, projects, programs, and services. Prepares and distributes
information regarding policies, procedures, events, and program offerings. Provides customer support
for assigned systems and service areas, manages office inventory and equipment, and submits work
orders as needed.
15% - Research and Documentation Support
Researches, gathers, compiles, and reviews data to support programs, projects, and operational
functions. Designs and formats documents and prepares correspondence, reports, meeting minutes,
and other communication materials. Maintains schedules, coordinates calendars, and assists with
travel arrangements and itineraries.
10% - Records, Process Management and Budget Support
Maintains files, records, databases, and documentation in accordance with established procedures.
Assists with the development and improvement of processes and procedures when appropriate.
10% - Other Duties
Performs other duties as assigned.