Administrative Specialist (Waste Resources)

Administrative Specialist (Waste Resources)

Salary

$19.86 - $21.85 Hourly

Location

Crestview, FL

Job Type

Full-Time

Job Number

26-136

Department

Public Works

Opening Date

06/11/2026

Closing Date

6/24/2026 11:59 PM Central

• Description
• Questions

GENERAL STATEMENT OF JOB

Provides administrative, technical and operational support to assigned Department/Division(s).

EXAMPLES OF WORK

• Responds to telephone, email, written and in-person inquiries; provides answers and information requiring knowledge of departmental policies and procedures.
• Prepares various correspondence, spreadsheets and other documents (which may include, but is not limited to, requisitions, purchase orders, invoices, direct and contract payment forms) pursuant to established guidelines and procedures.
• Performs accounting duties which may include, but is not limited to billing, collection, invoice processing, reconciliation of purchasing card statements, and preparation of travel-related forms; assists with month-end and year-end processes; assists with inventory maintenance.
• Conducts research and provides analysis as required.
• Coordinates and maintains filing system; to include all records, forms, reports and office files.
• Assists with coordinating and scheduling meetings; attends meetings and records official minutes as required.
• Performs timekeeping functions; verifies, enters and submits timesheet data and/or reports; advises department managers of leave balances; informs department staff on payroll policies and changes.
• Prepares responses and generates documentation for public records requests.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience: High school diploma or GED supplemented by a minimum of two (2) years of progressively responsible experience in advanced administrative support functions, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Requires a minimum typing speed of 40 words per minute. Experience with Microsoft Word, Outlook and Excel software required. Additional education with course work emphasis in Business Management, Finance, Administration or closely related field preferred. Experience with Pentamation is preferred.

Licenses and/or Certifications: Requires a valid driver license.

OTHER REQUIREMENTS

Physical Requirements: Must be able to operate office equipment, to include computers, copy/fax machines, and related peripherals. Must be able to exert 10 to 50 pounds of force occasionally and a negligible amount frequently to lift, carry, push, and pull or otherwise move objects. May require bending, stooping and twisting. Physical demands are essentially those of sedentary work.

Language Ability: Requires the ability to communicate effectively in English, including the ability to convey, record and exchange information; requires the ability to explain procedures and to give, receive and follow oral and written instructions. Must be able to read and interpret a variety of moderately complex technical data, policy and procedure manuals, codes, professional journals. Requires the ability to prepare forms and reports using prescribed formats, and adhering to all rules of grammar, spelling, diction and punctuation. Must be able to communicate effectively and efficiently in a variety of technical and/or professional languages used within the parameters of the job and with a broad array of individuals from various professional backgrounds.

Intelligence: Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions; to interpret a variety of instructions in written and oral form; to make independent judgments in absence of supervision; to acquire knowledge of topics related to primary occupation.

Numerical Aptitude: Requires the ability to add and subtract totals, multiply and divide, use decimals and calculate percentages.

Interpersonal Temperament: Requires the ability to deal with people beyond receiving instructions. Must be adaptable to performing under moderate levels of stress, imposed by frequent deadlines, peak workloads, or public contact. Requires the ability to exercise consistent tact and courtesy when in frequent contact with various professionals, county staff, and the general public.

01

Please indicate which best describes your highest level of completed education.

• No formal education completed, but I have relevant experience
• High School Diploma or GED
• Associates Degree
• Bachelors Degree
• Masters Degree or above
• None of the above

02

If you stated completion of a degree in the previous question, please state your major (if none, please enter "N/A") in the space provided.

03

Please list any coursework you have completed with an emphasis in Business Management, Administration or a closely related field (if none, please enter "N/A") in the space provided.

04

How many years of progressively responsible experience in advanced administrative support functions do you possess?

• None
• Less than 2 years
• At least 2 years but less than 4 years
• At least 4 years but less than 6 years
• At least 6 years but less than 8 years
• At least 8 years but less than 10 years
• 10 years or more

05

Please describe your progressively responsible experience in advanced administrative support functions (if none, please enter "N/A") in the space provided.

06

Do you possess experience with a work order software?

• Yes
• No

07

Please describe your experience with a work order software to include the name of the software and which organization you obtained the experience with (if none, please enter "N/A") in the space provided.

08

Do you possess experience working with Pentamation software?

• Yes
• No

09

Do you possess experience working for a state or local government?

• Yes
• No

10

If you answered Yes to the previous question, please state when, where and in what position you worked (if No, please enter "N/A" in the space provided.

11

Which of the following best describes your level of proficiency with Microsoft Word?

• None
• Beginner
• Intermediate
• Advanced

12

Which of the following best describes your level of proficiency with Microsoft Excel?

• None
• Beginner
• Intermediate
• Advanced

13

Which of the following best describes your level of proficiency with Microsoft Outlook?

• None
• Beginner
• Intermediate
• Advanced

14

Can you type at least 40 correct words per minute?

• Yes
• No

15

Do you possess a valid driver license?

• Yes
• No

Required Question

Employer Okaloosa County

Address 302 N. Wilson St. Suite 203

Crestview, Florida, 32536

Phone (850) 689-5870

Website http://www.myokaloosa.com