Administrative Specialist

 Administrative Specialist
Employment Type: Full-Time | Contract
Schedule: Monday–Friday | 8:00 AM – 5:00 PM
Work Environment: 100% Onsite (Brand New Office)
Location: West Hills, CA
Pay Rate: $20–$24 per hour

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Position Overview

Wheeler Staffing Partners is seeking an Administrative Specialist to support daily office operations in a fully onsite role located in West Hills, CA. This position will sit at the front desk and serve as a key point of contact for visitors and callers while providing administrative and clerical support to the office team.

The ideal candidate has prior healthcare and/or home health experience, understands medical terminology and office workflows, and brings proven administrative experience in a professional office environment.

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Key Responsibilities

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  Answer incoming phone calls and route inquiries to appropriate personnel
  
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  Greet visitors and maintain a professional front desk presence
  
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  Order, track, and maintain office supplies
  
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  Type, copy, and distribute correspondence and documents as needed
  
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  Open, sort, and distribute incoming mail
  
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  Assist with special projects, both ongoing and non-recurring
  
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  Maintain organized files and records
  
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  Handle confidential information with discretion and professionalism
  
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  Adhere to scheduled working hours and onsite requirements
  
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  Perform additional administrative duties as assigned
  

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Required Qualifications

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  Prior administrative or office experience required
  
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  Healthcare and/or home health industry experience required
  
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  Proficiency in Microsoft Office, including Word, Excel, and Outlook
  
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  Ability to communicate effectively both verbally and in writing
  
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  Strong organizational and time management skills
  
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  Ability to gather data, compile information, and assist with reports
  
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  Comfortable interacting with a variety of internal and external contacts
  
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  High attention to detail and ability to multitask in a fast-paced environment
  

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Why Work With Wheeler Staffing Partners

Wheeler Staffing Partners connects professionals with quality opportunities while offering personalized support, clear communication, and competitive pay. We are committed to building long-term relationships and advocating for our candidates throughout every assignment. Wheeler Staffing Partners is an equal opportunity employer.