Administrative Specialist

Requisition ID: 182264

Job Level: Mid Level

Home District/Group: Kiewit Power Delivery

Department: Administration

Market: Corporate Home Office

Employment Type: Full Time

Position Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

District Overview

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

Location

The position is based out of Westlake, TX.

Responsibilities

Edit and format communications, presentations, proposals and reports

Coordinate and schedule meetings and appointments, manage calendars, and provide general office support

Assist with travel itineraries and arrangements

Process expense reports, invoices and orders

Serve as a back-up to other office administrative staff

Perform other administrative duties as required or assigned

Qualifications

Associate or Bachelor's degree preferred; equivalent experience considered

At least one year of experience as administrative assistant

At least one year of meeting and event planning experience

Highly flexible and able to work efficiently in a high-volume, deadline-driven environment

Be highly organized with exceptional time management skills

Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance

Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars

Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.