Administrative Specialist

Administrative Specialist

Salary

$25.44 - $48.52 Hourly

Location

Woodbridge, VA

Job Type

Full-Time (FT)

Job Number

202610844

Department

FIRE & RESCUE

Division

OFFICE OF THE CHIEF

Opening Date

09/24/2026

Closing Date

10/1/2026 11:59 PM Eastern

GRADE

B23

Hiring Salary

$31.22-$36.98 hourly

• Description
• Benefits
• Questions

Introduction

The Department of Fire & Rescue is seeking a highly organized and adaptable Administrative Specialist to support programs and staff across multiple levels of the organization. This is a fast-paced role suited to someone who thrives on variety, works well across teams and departments, and takes initiative to keep operations running smoothly.

As part of a mission-driven public service organization, youll have the chance to build foundational experience in administration and program support while contributing directly to the departments operational effectiveness.

About This Role: This position conducts administrative tasks in support of agency administrative operations within the Office of the Chief. You will be challenged to think critically on your feet, resolve unique issues as they arise, and work in a team environment. Some duties include processing multi-step administrative actions, generating and cross-referencing reports as a member of a cross-functional team.

The ideal candidate will demonstrate strong interpersonal and written communication skills, with the ability to effectively engage with the public both in person and through written correspondence. This is an exciting opportunity for an organized, detail-oriented individual who is eager to learn, develop new skills, and grow within the position.

The candidate must also be comfortable using Microsoft Teams, WebEx, and Zoom as needed.

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Minimum Requirements:

High school diploma or GED and 2 years of administrative support experience working with a large organization.

Preferences:

• Excellent organizational and interpersonal skills.
• Ability to multitask and successfully prioritize workload.
• Ability to successfully utilize Office 365 to include but not limited to Word, Excel and Outlook, as well as Adobe products. SharePoint and Access are a plus.
• Previous experience in the public sector.
• Excellent organizational and interpersonal skills
• Previous administrative support experience working in a large organization (500+ employees)

Special Requirements: Effective October 2012, mandated by the Virginia State Board of Health 12VAC5-31-540, VA EMS Regulations require a criminal background check conducted by the Central Crime Records Exchange and the National Crime Information Center via Virginia State Police; and a driving record transcript from the individuals state Department of Motor Vehicles.

Work Schedule: This is a non-exempt, 37.5-hour-per-week position, Monday through Friday, from 8:30 a.m. to 5:00 p.m. The position is eligible for telework with supervisor approval.

Starting Salary Range: $31.22-$36.98 hourly

We also offer great benefits including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department. To view the class description in its entirety, click here

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

SEE YOURSELF HERE!

Prince William County Government offers medical plans with corresponding pharmacy and basic vision coverage, as well as dental plans and a separate vision plan.

Full-time and part-time Prince William County Government employees are eligible to participate in our plans; however, the level and cost of benefits depends on the classification of the position.

The following positions do not accrue leave and are not eligible for holidays or other fringe benefits:

• Temporary
• Provisional
• Seasonal employees

Click on the link below to explore our plans and rates.

Prince William County Benefit Programs

01

By submitting this application, I understand the following: 1) Only the information provided on my application is used to determine my qualifications; 2) My resume will not substitute for the education, work experience, and required fields on the Prince William County application; 3) Only responses to Supplemental Questions that can be verified in my submitted education and work experience will be credited and 4) If selected, my employment dates will be verified for the past three (3) years (if applicable), with a required reference from my current or most recent employer.

• Yes, I acknowledge and understand the above statement and wish to continue in this process.
• No, I do not wish to proceed any further in this process.

02

Please select your highest level of completed education.

• Less than a high school diploma/GED
• High School diploma/GED
• Bachelor's Degree
• Master's Degree and above
• None of the above

03

How many years of prior administrative support work experience do you have?

• 2 or more years
• 1 year
• Less than 1 year

04

Please indicate your previous work environment(s).

• Local Government
• State Government
• Federal Government
• Corporate Sector
• Public Safety Environment
• None of the above

05

Please select the computer applications in which you have intermediate to advanced experience.

• Word
• Excel
• Outlook
• SharePoint
• Access
• Adobe Acrobat Professional
• Visio
• Zoom
• Microsoft Teams
• Webex
• None of the above

06

Which of the following best describes your approach to staying organized?

• I keep everything in my head and handle things as they come
• I use a to-do list occasionally, but don't rely on it
• I regularly use calendars, task lists, or digital tools to manage my work
• I prefer not to structure my day and take things as they happen

07

Which of the following best describes your attention to detail when completing tasks?

• I focus on finishing tasks quickly and may overlook small details
• I usually catch important details, but occasionally miss minor errors
• I carefully review my work to ensure accuracy and completeness before submitting it
• I rarely double-check my work and rely on others to identify mistakes

08

Which of the following best describes your ability to manage multiple tasks and use several programs at the same time?

• I prefer to focus on one task at a time and find it difficult to switch between programs
• I can manage multiple tasks when needed, but I may require extra time to stay organized
• I am comfortable handling multiple tasks simultaneously and can efficiently navigate between different programs while maintaining accuracy
• I avoid multitasking whenever possible and prefer others to coordinate competing priorities

09

What best describes your approach to managing a heavy workload?

• I focus on one task until it's done, regardless of deadlines
• I do a little bit of everything to feel productive
• I set priorities, delegate if possible, and manage my time carefully
• I multitask constantly without a clear system

10

Please indicate the largest organization you have experience working for.

• Less than 100 employees
• 100-500 employees
• 500+ employees

Required Question

Employer Prince William County Government

Address 1 County Complex Court

Prince William County, Virginia, 22192

Website https://www.pwcva.gov/department/human-resources/careers