1. Education: Associate of Arts degree from an accredited college in business or closely related field
2. Experience: Five (5) years of progressively responsible work experience in the business field and/or office management.
3. Licenses: A valid California driver's license is highly desirable.
Other Qualifications:
Knowledge of standard principles of organization, administration, and supervision.
Knowledge of report-writing techniques, principles of editing, English usage, spelling, grammar, punctuation, office practices and procedures.
Oversee the coordination and administration of Board and Committee meetings, including meeting logistics, agendas, meeting materials, meeting technology (e.g., Zoom), public comment procedures, and post-meeting follow-up to ensure meetings are conducted efficiently and effectively.
Direct the preparation and quality review of Board materials (including agendas and minutes), Board reports (such as travel, attendance, and education reports), correspondence, resolutions, and other ORS documents to ensure accuracy, completeness, consistency, and professionalism.
Ensure ORS documents, Board materials, and any public-facing content comply with applicable accessibility standards, including the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG).
Coordinate administrative support for departmental procurement, contract administration, governance and compliance activities, and other administrative areas, as necessary.
Ensure administrative operations are carried out in accordance with applicable Board governance documents, City policies, departmental procedures, and records retention requirements.
Facilitate effective communication and coordination between City departments, Board Trustees, consultants, vendors, retirees, and other stakeholders
Coordinate special projects, department-wide initiatives, and other administrative activities as assigned.
Exercise sound judgment, professionalism, and discretion while handling confidential, sensitive, and complex matters.
Effectively manage multiple competing priorities and ensure timely completion of assignments in a fast-paced environment.
Provide executive-level administrative support to the Director of Retirement Services (CEO) and executive leadership, as needed.
Perform other duties of a similar nature or level as assigned.
. The position provides leadership to the administrative support team, coordinates Board and Committee meeting operations, develops and improves administrative processes, and ensures the efficient delivery of administrative services that support the department's business operations.