Administrative Student Intern

Administrative Student Intern

Salary

$21.25 - $30.18 Hourly

Location

CITY OF RICHMOND 450 CIVIC CENTER PLAZA, SUITE 310, RICHMOND, CA 94804, CA

Job Type

Part-time Hourly

Job Number

20-566

Department

Multiple Departments

Opening Date

03/13/2022

• Description
• Benefits
• Questions

Introduction

Applications for Administrative Student Interns are accepted on a continuous basis.

Are you a college student eager to gain hands-on experience in public service? Join our dynamic government agency as an intern and immerse yourself in meaningful projects that shape our community. Gain valuable skills, contribute to impactful initiatives, and pave the way for a brighter future. Apply now to make a difference while advancing your career aspirations!

• Training will be provided
• This is a part-time, hourly position where you will be paid for actual hours worked
• You will receive pro-rated sick leave and no other benefits
• Student interns are at-will/exempt and can be released at any time

Applications for Administrative Student Interns are accepted on a continuous basis and referred to City hiring departments based on need.

Possible internships:

City Council Office - Public Policy:

• Participate in implementing public policy: Performing a wide range of policy, program, and administrative duties for members of the City Council and may be assigned to projects related to the Sister City Program or assisting with updating the Richmond Race and Equity Action Plan. (Hours are approximately 10-15 hours per week)

City of Richmond Department of Children and Youth:

• Equitable Community Engagement: Ensure equitable community engagement among various youth groups and governmental, philanthropic, faith-based, and community-based organizations

• Create community materials that are youth and family-friendly

• Develop professional and communication skills through collaborative work with Department staff and service providers in the Richmond and North Richmond community

• Development of Funding Program:Support the creation of a program to provide funding to youth-serving organizations in Richmond and North Richmond

• Assist Department staff in the day-to-day management of a newly-created funding program

• Gain a better understanding of funding priorities and issues affecting youth in Richmond and North Richmond

• Data Management and Community Reporting: Gather, analyze, and share data with community stakeholders and our 15-member Oversight Board

• Increase social media engagement on Instagram and Facebook by 20% and develop webpages to create a repository of community data and information

• Support Department staff in providing 1-3 updates to our 15-member Oversight Board, made up of youth and adults

City of Richmond Finance Department Internship:

• Participate in implementing a local legislature: Receive first-hand exposure to how local government works and the implementation of voter-supported measures.
• Data Management: Gather, data regarding Measure U inquiries from our community stakeholders
• May be responsible for maintenance of databases
• Produce reports for the purpose of analyzing the data
• Support management in regular and routine data analysis

Position Description and Duties

Under general supervision and guidance, an Administrative Student Intern performs a range of duties that include but are not limited to administrative, paraprofessional or technical within a City department or specialized office.

Administrative Student Interns are expected to have strong written and verbal communication skills and possess knowledge of basic computer programs. Interns will provide administrative support, conduct research, and may be assigned to projects related to City operations; in areas such as City management, fiscal policy, human and community services, economic development, housing, public safety, port operations, and other City functions. As knowledge and skills are acquired, assignments will increase in complexity.

The following list is intended to be illustrative in nature and does not necessarily represent the entire range of work duties expected of employees within the job classification.

• Responds to requests for information and provides necessary customer service to members of the community, business organizations, and other City employees.
• Answers phones, greets members of the public and provides referrals to the appropriate departments or agencies; assists with general clerical duties.
• Provides support to the Youth Council; creates and maintains relationships with organizations that support youth, serves as a mentor and youth advisor to youth council members, researches youth development opportunities, and arranges civic educational opportunities.
• Assists in the preparation of analytical reports, agenda reports, briefings, proclamations, recognition certificates, letters, meeting minutes, records, ordinances, and resolutions for review by City staff.
• Independently researches and prepares position papers, public policy documents, grant proposals, instructions, notices, general rules or operating procedures, and additional documents.
• Assists in preparing organizational budgets, accounting systems, spreadsheets, or maintaining accounting records.
• Conducts audits, program evaluations or surveys as a team member or on an individual basis and submits results to City staff.
• Analyzes current organizational systems and procedures and provides realistic recommendations to enhance organizational service delivery, communications or effectiveness.
• Coordinates special projects with various City departments, specialized staff, other jurisdictions, community-based organizations, or the private sector.
• Conducts briefings before the City Council, various City boards and commissions, community-based organizations, other jurisdictions or the private sector.

Minimum Qualifications

General Knowledge of: basic principles and methods of public administration, administrative procedure, statistics and research methodology, organizational planning, public finance, problem identification, and problem-solving techniques.

Skill in: communicating effectively orally and in writing with individuals who represent a diverse population, comprehending and anticipating issues and problems which could impact the assigned project; understanding the functions and structure of municipal government and the organization assigned in order to complete assigned responsibilities.

Ability to: apply sound techniques of administrative analysis, organizational planning, program evaluation and problem-solving; interpret laws, regulations, policies, and procedures; accept feedback regarding assigned projects.

Required Education/Experience: Graduation from high school or equivalent and current enrollment in a post-high school accredited academic, training, or technical institution. Proof of enrollment must be submitted on an annual basis during employment by providing official transcripts. An emphasis on Political Science, Government, Public Policy, or Communications is highly desirable.

Desirable Qualifications: Experience conducting research, or knowledge of research methodology and techniques; experience working with public officials; education/knowledge in the areas of public policy, political science, or a closely related field; and office or customer service experience.

COVID-19 POLICY

The City's policy is that all persons hired on or after October 18, 2021, must be fully vaccinated, including the booster, for COVID-19. New employees will be required to provide proof of complete vaccination or have an approved medical or religious accommodation before employment may commence. If you have any questions regarding this policy, please contact Human Resources.

Additional Information

APPLICATION AND SELECTION PROCESS

To Apply: Interested individuals must apply online by fully completing the City of Richmond Employment Application and attaching proof of enrollment in school (post-high school accredited academic, training, or technical institution). Please fill out the Employment Application completely (including places of employment with complete addresses; i.e., number, and street name, city, and state, etc.). INCOMPLETE APPLICATIONS WILL BE SUBJECT TO REJECTION. Failure to submit an employment application and proof of student status will disqualify the candidate from further consideration.

Selection Process: All candidates who submit a completed City of Richmond Employment Application and provide proof of status as a student will be evaluated based on the minimum qualifications. The better-qualified candidates may be invited to continue in the selection process. The selection process may include interviews and/or testing. Successful candidates will be placed in an applicant pool. The candidate pool is active for six (6) months from the date of establishment. When vacancies occur, applications will be forwarded to the department hiring manager(s).

Fingerprinting and Tuberculosis Testing: Successful testing is required as a condition of employment for positions in some departments.

About the City of Richmond

The City of Richmond lies on the eastern shore of San Francisco Bay, five miles north of Berkeley and seven miles northeast across the Bay from downtown San Francisco. A hub of multimodal transportation, many of our residents and businesses are located in Richmond because of its central location and easy access to the Amtrak/Capitol Corridor, BART, AC Transit, the ferry, and two freeways (I-80 & I-580). Residents, visitors, and employees enjoy Richmond's numerous recreational opportunities, which include 32 miles of shoreline and over 3,000 acres of shoreline parks, more segments of the Bay Trail completed than any other city, several recreational boat harbors and yacht clubs, and thousands of acres of contiguous inland regional parks and open space. The City has substantial economic resources but is still affordable compared to other Bay Area cities. Our community is welcoming, diverse, and actively engaged. Richmond is truly the City of Pride and Purpose!

Immigration Reform Control Act

In compliance with the Immigration Reform Control Act of 1986, individuals offered employment by the City of Richmond will be required to show documentation of eligibility to work in the United State as a condition of employment.

Non-Discrimination Policy

The City of Richmond is an Equal Employment Opportunity (EEO) employer, and prohibits discrimination against any applicant on the basis of race, religion, citizenship, color, national origin, ancestry, physical or mental disability or medical condition, genetic information, marital status, reproductive health decision-making, sex, gender, gender identity, gender expression, age (40 and over), sexual orientation, or military or veteran status or any other basis protected by law.

Disaster Service Workers

California Government Code Title I, Sections 3100 - 3109, declare all public employees to be Disaster Service Workers subject to such disaster service activities as may be assigned to them by their superiors or by law. More information can be found here.

EOE/ADA/DRUG-FREE WORKPLACE

www.ci.richmond.ca.us

Analyst: K. Florence & R. Paiz

10/2026

THIS JOB CLASS IS NOT ELIGIBLE FOR BENEFITS.

01

The purpose of this supplemental questionnaire is to gather information to evaluate your qualifications for this position. In order for your application to receive further consideration, you must submit a complete application and provide clear, concise but detailed responses to all supplemental questions by the final filing date and time. Where applicable, responses to the supplemental questions must match the information provided in the "Work Experience" and "Education" sections of your application. Omitted information will not be considered or assumed. Failure to follow these instructions will result in disqualification. I acknowledge that I have read, understand, and agree to the above.

• Yes
• No

02

Are you currently enrolled in an accredited college or university? If you answer "yes" you must provide proof. If you answer "no" your application will not be selected to proceed in the screening process.

• Yes
• No

03

Did you attach proof that you are currently enrolled in an accredited college or university?

• Yes
• No

04

Please indicate your current major:

05

Describe a situation where you had multiple assignments with various deadlines. What methods did you use to prioritize your assignments to meet your deadlines?

06

Why do you want to work as an Administrative Student Intern for the City of Richmond and what are your career goals?

07

What skills will you bring to the City of Richmond?

08

Are you proficient in any language besides English?

• Yes
• No

09

If you indicated that you are proficient in a language other than English, please indicate the language(s) below:

10

Which internship are you interested in being considered for?

• Department of Children and Youth
• Economic Development Department
• Finance
• Information Technology
• City Council
• Rent Control
• Public Works - Civil Engineering
• Office of the Mayor
• Police Department
• No preference

11

I certify that all information provided in my application and this Supplemental Questionnaire is true to the best of my knowledge and I understand that an incomplete application or false information will lead to disqualification from the selection process.

• Yes
• No

Required Question

Employer City of Richmond (CA)

Address 450 Civic Center Plaza, Suite 310

Richmond, California, 94804-1630

Phone 510-620-6602

Website https://www.ci.richmond.ca.us