Administrative Supervisor

Administrative Supervisor

Salary

$51,802.31 - $67,343.00 Annually

Location

Facilities Management, Marietta, GA

Job Type

Full-Time

Job Number

05234

Department

Facilities Management

Opening Date

10/09/2026

Closing Date

10/16/2026 11:59 PM Eastern

Grade Code

109

Skills Testing Information

This position requires the completion of an assigned skills test before the application can be considered. Mobile devices such as tablets and phones are not supported for the online testing. Please use a desktop or laptop computer (Windows, Linux, or Apple OS) to take the assigned test(s). In addition, Internet Explorer is no longer compatible with Microsoft and not a compatible browser for this online test. If you encounter any issues while completing the assessment, please email the testing technical support department at support@biddle.com or call (800) 999-0438 x127 Monday through Friday between the hours of 7am to 8pm PST.

• Description
• Benefits
• Questions

Position Information

This position is located in the Facilities Management department, 1150 Powder Springs St. Marietta, GA

This position requires completion of a Data Entry and Microsoft Word skills test to move forward in the hiring process. The skills testing information and link will be sent via email after the closing date of this job announcement for applications received that successfully meet qualifications for this position. You will have 3 business days to complete the testing.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

Essential Functions

Supervises, directs, and evaluates assigned staff: develops and oversees employee work schedules to ensure adequate coverage and control; compiles and reviews timesheets; approves/processes employee concerns and problems and counsels or disciplines as appropriate; assists with or completes employee performance appraisals; directs work; acts as a liaison between employees and management; and trains staff in operations, policies, and procedures.

Leads and coordinates daily work activities of administrative support staff in the department: confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers, assists with complex/problem situations, and provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.

Serves as liaison between the assigned department and other departments/divisions, staff members, County officials, the public, community leaders, outside agencies, or other individuals or organizations for the distribution and receipt of routine information; interacts with various officials and dignitaries involving sensitive client relations; conveys information among division/department personnel; circulates documentation to appropriate departments.

Serves as departmental human resources liaison; prepares new employee paperwork; processes documentation pertaining to personnel/payroll functions; reviews timesheets for accuracy and researches discrepancies; tracks accrued and used sick leave and vacation time; enters payroll data into computer for payment; prepares personnel change forms; maintains attendance records, confidential personnel/payroll files, employee rosters, certifications, background checks, and related records.

Provides administrative/secretarial support for management and/or staff of assigned department/division: relieves management staff of routine administrative tasks; screens telephone calls, mail, e-mail, and other communications and initiates appropriate action/response; records and transcribes dictation; types, composes, edits, or proofreads various documentation; maintains calendars and schedules meetings, appointments, interviews, or other activities; coordinates travel arrangements, accommodations, conference registrations, or related plans for department staff.

Processes documentation pertaining to budget or general financial management; reviews invoices for accuracy, matches with purchase orders; enters budget data into computer; assists with budget preparation; provides budgetary input and assists in forecasting revenues/expenditures; enters daily revenue into computer and generates revenue reports; reviews monthly budget analysis reports; monitors expenditures to ensure compliance with approved budget; processes budget transfers as needed; reconciles payable records with Finance Department records prepares bank deposits; coordinates internal accounting activities; maintains current balances for accounts; and maintains departmental petty cash funds

Processes purchasing documentation: reviews purchase requisitions and verifies availability of budgeted funds; prepares purchase orders and forwards data to appropriate departments; obtains competitive price quotes; orders materials under blanket purchase orders.; reviews invoices, purchase orders, or other documents for accuracy; researches discrepancies, assigns proper accounting/budgetary codes, obtains proper signatures, and forwards for payment; maintains files and records.

Receives and sorts incoming documentation and materials: sends/receives documentation; distributes/delivers incoming faxes, subpoenas, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; signs for incoming packages and delivers to appropriate personnel; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.

Performs customer service functions in person, by telephone, and by mail: provides information/assistance regarding department/division services, procedures, fees, or other issues; responds to routine questions or complaints; researches problems/complaints and initiates problem resolution; receives payments for various fees, fines, or services: records transactions, posts payments, and issues receipts; balances cash drawers; prepares revenues for deposit and forwards as appropriate.

Provides administrative support for boards, committees, or other meetings: prepares meeting agendas, packets, and related documentation; coordinates meeting rooms/facilities, equipment, and refreshments; notifies participants of scheduled meetings; submits public notices to newspapers, property owners, or others as required; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and transcribes meeting minutes; distributes meeting minutes to appropriate individuals; maintains official records.

Maintains department webpage, social media, and online enrollment; uploads pictures, schedules, brochures and other events and information; adds upcoming events to calendar; posts news and announcements; enters and maintains information regarding classes and fees; processes registrations, memberships and rentals; runs reports and prints class lists; assists customers with creating user accounts and site navigation as needed.

Performs other related duties as assigned.

Minimum Qualifications

Associates degree in secretarial science or office administration required; supplemented by five years of progressively responsible experience in secretarial, office administration, customer service or similar field, (preferably in a municipal environment), to include at least two years of lead or supervisory experience; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.

Physical Abilities

Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. If assigned to the CCPD Evidence Unit: Tasks require the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching, and crawling, which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds).

Sensory Requirements

Some tasks require the ability to communicate orally.

Environmental Factors

Essential functions are regularly performed without exposure to adverse environmental conditions.

EEO Statement

Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.

Visit Cobb Countys Employee Benefits page to learn more.

01

I understand that all answers to these supplemental questions must be verifiable in the Educational History and Work History sections of the application. Failure to provide sufficient information in these sections may result in my disqualification from the hiring process.

• Yes
• No

02

I have read the Minimum Qualifications required for this position and understand I must demonstrate those qualifications on the application in order to be considered for this position. Furthermore, a failure to adequately demonstrate all qualifications may result in my removal from consideration. Lastly, I understand indicating "see resume" on the application, may not be accepted in lieu of a completed application.

• Yes
• No

03

Are you legally eligible to work in the United States on an unlimited and unrestricted basis?

• Yes
• No

04

Do you now or in the future need an employer to sponsor you for employment authorization of visa status?

• Yes
• No

05

Educational Background (copies of any education documents listed on your application will be required upon hire): Mark the highest level of education you have completed.

• High School Diploma or GED
• Some College
• Associate Degree
• Bachelors Degree
• Advanced Degree
• None of the above

06

If you have a college degree, what was your major area of study? Enter N/A if this does not apply.

07

How many years of experience do you have in secretarial, office administration, customer service or similar field?

• No experience
• Less than three years
• Three to five years
• Five to seven years
• More than seven years

08

Please describe your experience in secretarial, office administration, and/or customer service experience. Enter N/A if not applicable. "See resume" will not be accepted.

09

How many years of lead or supervisory experience do you have?

• No experience
• Less than two years of experience
• Two to four years of experience
• More than four years of experience

10

Please describe your supervisory experience. Enter N/A if not applicable. "See resume" will not be accepted.

11

This position requires completion of skills testing to move forward in the hiring process.

The skills testing information and link will be sent via email, after the closing date of this job announcement.

Please note, failure to complete the assessment will disqualify you from consideration for this position.

• I agree to complete the skills testing.
• I do not agree to complete the skills testing.

12

This position requires an extensive criminal background check to gain access to secured court buildings throughout Cobb County Government and provide copies of any education documents listed on your application. Do you understand that your employment in this position is contingent upon successfully passing this background check?

• Yes
• No

Required Question

Employer Cobb County Government

Address 100 Cherokee Street

Suite #200

Marietta, Georgia, 30090

Website http://www.cobbcounty.gov