Want to know if you’re a fit?
Upload your resume and let our AI show you.
Upload your resume and let our AI show you.
Skills
- Administrative Managementunmatched
- Administrative Skillsunmatched
- Auditingunmatched
- Budgetingunmatched
- Clinical Information Systemsunmatched
- Clinical Supportunmatched
- Communication Skillsunmatched
- Cost Allocationunmatched
- Customer Support/Serviceunmatched
- Disciplinary Actionunmatched
- File Auditsunmatched
- File Maintenanceunmatched
- Financeunmatched
- Financial Analysisunmatched
- Financial Reportingunmatched
- Geneticsunmatched
- Healthcareunmatched
- Human Resources Processesunmatched
- Information Technology & Information Systemsunmatched
- Inventory Managementunmatched
- Kronos Productsunmatched
- Leadershipunmatched
- Maintain Complianceunmatched
- Medical Billingunmatched
- Medical Treatmentunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Militaryunmatched
- Multitaskingunmatched
- News Reportingunmatched
- Office Managementunmatched
- Onboardingunmatched
- Operational Auditunmatched
- Operational Supportunmatched
- Operations Managementunmatched
- Organizational Development/Managementunmatched
- Organizational Skillsunmatched
- People Managementunmatched
- Performance Analysisunmatched
- Performance Metricsunmatched
- Performance Reviewsunmatched
- Plan Meetingsunmatched
- Primary Careunmatched
- Quality Assuranceunmatched
- Quality Managementunmatched
- Quality of Careunmatched
- Recruiting Softwareunmatched
- Regulationsunmatched
- SAPunmatched
- Safety/Work Safetyunmatched
- Secondary Schoolunmatched
- Staff Requirementsunmatched
- Standards of Careunmatched
- System Operationsunmatched
- Systems Administration/Managementunmatched
- Testingunmatched
- Time Managementunmatched
- Transaction Processing/Managementunmatched
- Trend Analysisunmatched
- Variance Analysisunmatched
Description
City/State:
Yonkers, New York
Grant Funded:
No
Department:
MMG - Operations Bronx & Lwr Westchester
Work Shift:
Day
Work Days:
MON-FRI
Scheduled Hours:
8:30 AM-5 PM
Scheduled Daily Hours:
7.5 HOURS
Pay Range:
Administrative Supervisor: MMG Administration
Montefiore is recognized nationally for clinical excellence and innovation. For over a century, we've been at the forefront of groundbreaking research, cutting-edge procedures, and patient-centered care. Our commitment to excellence has earned us top rankings in U.S. News & World Report. Join us and be part of a legacy that is redefining healthcare. At Montefiore, we invest in your career growth as much as you invest in ours. Together, we're not just delivering healthcare-we're setting new standards of care.
The Administrative Supervisor at Montefiore Medical Group serves as a key supervisory partner to the Office Manager in running the organization and ensuring the seamless operation of non-clinical functions. This role is responsible for supervising operations smoothly and efficiently, ensuring an optimal environment and exceptional internal customer service experiences.
The Administrative Supervisor coordinates and maintains regulatory compliance, payroll, scheduling, HR and staffing needs, budgetary/financial analysis and reporting, environmental needs, and inventory management for all assigned units on the Moses Campus in conjunction with the leadership team. Please note: This position requires floating to various practice locations as needed.
Responsibilities:
- Supervise non-clinical operations to support organizational goals and ensure efficient workflow in a primary care environment.
- Partner with the Office Manager to oversee daily administrative functions and staff performance.
- Coordinate regulatory compliance, including tracking staff licensure, certifications, and required training (e.g., BLS, OHS, performance appraisals).
- Maintain employee personnel files and conduct audits to ensure all regulatory standards are met.
- Create, manage, and reconcile staff schedules using Kronos; ensure appropriate staffing levels at all times.
- Coordinate staffing needs, including supplemental shifts, vacation tracking, and coverage for absences.
- Oversee environmental standards and inventory management to ensure a clean, safe, and compliant workplace.
- Assist with budget preparation, financial analysis, and reporting (e.g., variance reports, cost center allocation, overtime utilization).
- Analyze operational and financial data to identify trends, discrepancies, and improvement opportunities.
- Support HR processes including onboarding, terminations, transfers, discipline tracking, and personnel transactions.
- Serve as liaison with HR, Payroll, and B.I.S. for system support, payroll issues, and scheduling systems.
- Track and manage position requisitions and coordinate recruitment and hiring processes.
- Provide oversight and leadership to clerical staff, including Office Coordinators and Senior Clerks.
- Participate in staff evaluations and recommend disciplinary actions as needed.
- Plan and coordinate meetings, including agendas and minutes.
- Facilitate communication between administrative, clinical staff, and leadership teams.
- Contribute to quality improvement initiatives and monitor performance metrics.
- May be required to work varying hours, including evenings and weekends, to meet operational needs.
- Perform other duties as assigned by the Office Manager.
Requirements:
- High School required. Bachelor's Degree preferred.
- 4-6 years of related experience preferred.
- Background or exposure in fields such as Accounting, Finance, Business, Healthcare, or Hospitality Management preferred.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Ability to learn and operate systems such as Outlook, SAP (Finance/HCM), Talent Management Systems, Kronos, CareCast, and other clinical systems.Strong organizational, time management, and multitasking skills.
- Excellent customer service orientation.
- Ability to work independently and manage multiple priorities effectively.
- Experience with HR and financial processes preferred.
- OHS Fit Test and Annual Assessment required.
Shift: Monday to Friday 0830A - 0500P
Associates are eligible to apply for a lateral transfer after completion of one (1) year of service in their present position, with the following exception: an Associate who has received a written warning is not eligible for a transfer/promotion prior to six (6) months from date of issuance; an Associate who has been suspended is not eligible for transfer/promotion prior to one (1) year from date of suspension. Part-time Associates who have completed their probationary period can move to full-time vacancies within their department provided such movement will not unreasonably reduce the operational efficiency of that department. Probationary period is six (6) months for full-time employees, and four (4) months for part-time employees who works more than 3/5 of the normal workweek.
Montefiore Medical Center's advancement in the healthcare industry is also yours. Take your career to the next level by joining our trek to become the world's leading healthcare system.
We are an equal opportunity employer.
Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
Numbers & Facts
| Location | NJ |
| Industry | Healthcare Services |
| Company Size | 10,000 employees or more |
| Website | http://www.montefiore.org/ |
About Company
About Montefiore Medical Center
Commitment to Excellence
As the academic medical center and University Hospital for Albert Einstein College of Medicine, Montefiore Medical Center is nationally recognized for clinical excellence—breaking new ground in research, training the next generation of healthcare leaders, and delivering science-driven, patient-centered care.
Montefiore is ranked among the top hospitals nationally and regionally by U.S. News & World Report. For more than 100 years we have been innovating new treatments, new procedures and new approaches to patient care, producing stellar outcomes and raising the bar for medical centers in the region and around the world. As we build on this momentum, we continue to advance the practice of medicine and set the standard for excellence.
Enduring Mission and Distinguished History
The mission of Montefiore is to heal, to teach, to discover and to advance the health of the communities we serve.
From its beginning in 1884, as a facility for the care of patients with tuberculosis and other chronic illnesses, to the new millennium, Montefiore has been at the forefront of patient care, research and education and steadfast commitment to its community.
Our Services
We provide coordinated, compassionate and leading-edge care designed to reach people when and where they need it most. Through highly integrated teams of physicians, nurses, social workers, mental health professionals and other caregivers, we have created an innovative, seamless system of care focused around the patient.
Notable Centers of Excellence
At the intersection of Einstein science and Montefiore medicine is our commitment to scientific inquiry. This commitment has resulted in the creation of the Montefiore-Einstein Centers of Excellence in cancer care, cardiovascular services, transplantation and children’s health, where nationally recognized investigators and multidisciplinary clinical teams collaborate to develop and deliver advanced, innovative care.
Advanced Specialty and Surgical Care
We offer advanced, multidisciplinary care across specialties, delivering one standard of excellence for all. Our interventions are designed to help patients understand and manage their illness, advocate for their health, access the right treatments and receive the vital social support they need to flourish. On multiple fronts, Montefiore is developing more effective and less invasive approaches to complex problems from procedures to repair diseased hearts, protocols to treat complex cancers and medical devices designed to meet the needs of growing children.
Primary Care
With nearly 50 primary care locations throughout the New York metropolitan area, we are focusing on accessible, patient-centered primary and preventive care provided by leading physicians in the areas of family and internal medicine, pediatrics, obstetrics and gynecology, and a team of experts in nursing, health education, nutrition and pharmacy.
Providing Care Without Walls
Montefiore combines its deep commitment to the community with nationally-renowned expertise to reach people in locations easiest for them. Through Montefiore’s School Health Program (MSHP), Primary Care at Home programs, mobile medical and dental health vans and health education initiatives, Montefiore provides primary care services in non-traditional settings.
Through the formation of highly integrated teams of physicians, nurses, social workers, mental health professionals, care managers and other caregivers, we provide care around the patient, when and where they need it.
Research and Education
Montefiore's partnership with Einstein advances clinical and translational research to accelerate the pace at which new discoveries become the treatments and therapies that benefit patients. Together, the two institutions are among 38 academic medical centers nationwide to be awarded a prestigious Clinical and Translational Science Award (CTSA) by the National Institutes of Health.
The second-largest medical residency program in the country, with 1,251 residents and fellows across 89 programs, Montefiore provides the doctors of tomorrow a unique opportunity for education and training in one of the most diverse urban areas in the country — one where the population is global, the disease burden is high, and the need for quality care is great.
The partnership is further strengthened by the dual appointments of faculty and physicians across both organizations—enhancing synergies and collaborations for research, teaching and patient care.
Comprehensive Care Management
Since 1996, Montefiore has developed advanced models of care management to help patients, especially those with chronic diseases such as diabetes, heart failure and mental illness, achieve better health and improved wellbeing in a cost effective way. Montefiore goes beyond fragmented fee-for-service payments, assuming total responsibility for the quality and costs of care for some of our sickest patients.
Through CMO, Montefiore Care Management, we use a global prepayment or similar strategies to manage care for 200,000 individuals over the continuum, including hospital care, rehabilitation, outpatient care, professional services, home care, mental health counseling, community-based services, remote patient monitoring and many other programs.
Our leadership in coordinating care across multiple settings has earned us federal recognition from the Centers for Medicare and Medicaid Services as a Pioneer Accountable Care Organization. Montefiore's ACO is one of only 32 organizations in the nation, as well as the only one in New York State, to operate under this new model of providing Medicare beneficiaries with higher quality care, while reducing expenditures through enhanced care coordination.
Learn More
- Mission, Vision and Values – Montefiore’s unique path of growth into the future and the clinical excellence and outstanding customer care that will get us there.
- History and Milestones – Proud traditions guiding our mission and the moments that helped shape Montefiore into a premier academic medical center.
- Commitment to the Community – Community health, education and neighborhood development.
- Leadership – Executives and clinical chairs leading Montefiore’s advancements.
- Physicians – Widely acclaimed medical professionals and specialists who provide our patients with the highest standards of care.
- Nursing Staff – Highly competent and compassionate professionals committed to improving the health of their patients.
- Ways to Give – Philanthropic opportunities and other ways to support Montefiore Medical Center.