Administrative Support Assistant 3

Administrative Support Assistant 3

Salary

$41,932.80 - $61,380.80 Annually

Location

Fort Madison - 52627 - Lee County, IA

Job Type

Full-time

Job Number

26-03483

Agency

228 Corrections - Community Based Corrections - Fairfield

Opening Date

07/16/2026

Closing Date

7/26/2026 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Melanie Imhoff, melanie.imhoff@iowa.gov

• Description
• Questions

Job Description

ADMINISTRATIVE SUPPORT ASSISTANT 3- Ft. Madison, IA

Join Our Mission - Be the Backbone of Progress

Are you ready to make a meaningful impact behind the scenes in Iowa's correctional system?

As an Administrative Support Assistant 3 at the Ft. Madison Office in District 8, you'll play a vital role in keeping our operations running smoothly. This position is perfect for detail-oriented professionals who thrive in fast-paced environments, enjoy organizing information, and want to support a mission-driven team making a difference every day.

What Youll Do:

As an Administrative Support Assistant 3 (ASA 3), youll perform a variety of moderately complex administrative and clerical support tasks that ensure efficiency and accuracy across departments. Key responsibilities include:

• Working closely with Community Corrections Program Coordinator to coordinate the IDAP Program (upon completion of training)
• After in-depth training and sufficient experience, the ASA 3 will become an ICON Master Trainer
• Obtaining NCIC certification to run criminal history checks
• Being responsible for the clerical duties for Henry and Lee Counties
• Entering and validating data in databases and internal systems • Managing communications and mail flow
• Preparing, proofreading, and formatting reports, correspondence, and official documents
• Supporting document management across both physical and digital filing systems
• Assisting with office supply ordering You'll also support internal teams by providing timely information, handling sensitive data with discretion, and improving operational workflows.

What Were Looking For:

We're seeking someone who has:

• Strong attention to detail, organizational skills, and the ability to multitask
• Effective communication skills-both written and verbal
• Familiarity with Microsoft Office, data entry, and modern office systems
• A customer service mindset with a team-first attitude
• The ability to handle confidential information with professionalism

Why Join Us?

Working for the Iowa Department of Corrections means more than just a paycheck.

You'll gain:

• Great benefits including health, dental, vision, and retirement plans
• Work-life balance with paid holidays and generous leave policies
• Opportunities to grow with a supportive team and career advancement paths
• A meaningful mission-your work will directly support public safety and community rehabilitation

Take the next step in your career while helping Iowa's correctional system function at its best.

Apply today to join our dedicated team.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees' rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov.

For additional information on benefits click here. Excited to pursue the next step in your career? Apply today!

Background check required.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

• Two years of full-time work experience in general office, clerical, data entry/processing, or related work.
• A total of two years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
• Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.

For more information click on this link to view the job description

Additional Qualification Requirements

Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely. Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question. Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

• Yes - I understand and agree.
• No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?

• No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
• Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq

03

Do you have two years of full-time work experience in general office, clerical, data entry/processing, or related work?

• Yes
• No

04

Do you have a total of two years of education and/or full-time work experience in general office, clerical, data entry/processing, or related work? Thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

• Yes
• No

05

Are you a current permanent State of Iowa executive branch employee? IF YES - Do you have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1?

• Yes - I am a current permanent State of Iowa executive branch employee AND have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1.
• I am not a current permanent State of Iowa executive branch employee
• I am a current permanent State of Iowa executive branch employee BUT DO NOT have current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 2 or eighteen months of full-time work as an Administrative Support Assistant 1

Required Question

Employer State of Iowa

Agency 228 Corrections - Community Based Corrections - Fairfield Address 1805 W Jefferson

Fairfield, Iowa, 52556

Website https://doc.iowa.gov/find-facility/eighth-district