Administrative Skills, Calendar Management, D Programming Language, Data Analysis, Data Processing, Database Administration, Documentation, File Maintenance, Human Resources, Inventory Management, Inventory Reports, Leadership, Microsoft Access Database, Microsoft Excel, Onboarding, Presentation/Verbal Skills, Project/Program Management, Regulations, Regulatory Compliance, Regulatory Requirements, Reporting Dashboards, Reporting Skills, Research & Development (R&D), Spreadsheets, Standard Operating Procedures (SOP), Time Management Software
Job Title
This position is not a virtual position, you must live within or be willing to relocate within a commutable distance of the duty location. Duties include, but may not be limited to the following:
- Serves as the expert on all administrative matters as well as the point of contact for the Research and Development Service.
- Provides project management support to research leadership in preparing reports and presentations pertaining to on-going research studies and all facets of the Research and Development (R&D) program.
- Analyzes data from various research files and databases to assist research leadership in preparing action plans following any audit or inspection findings.
- Reviews standard operating procedures and narrative reports to identify and correct apparent discrepancies with directive and regulatory changes.
- Works with Human Resources (HR) to complete all necessary forms and documentation.
- Completes reports and utilizes complex timekeeping systems, Access databases, Excel spreadsheets and other programs.
- Evaluates documents and correspondence for completeness, including grammar and spelling, ensuring administrative regulatory requirements are followed; and enters pertinent information into an automated tracking system or creates spreadsheets/databases to track them.
- Performs a range of personnel actions to include onboarding research staff, utilizing HR tracking systems and dashboards, etc.
- Handles all internal and external calls for the research program.
- Maintains an accurate inventory of records created and stored for regulatory compliance; and ensures that records conform with all applicable laws, regulations, policies, procedures, ethical standards, and accreditation requirements.
- Performs a range of automated data processing related tasks (i.e., assign users to classes, assign menu options, assign email groups, etc.).
- Functions as the primary timekeeper for Research Service.
- Updates employee files and maintains a variety of records such as organizational charts, addresses, telephone numbers, vacation schedules, numerical logs, ledgers, and other personnel files.
- Maintains an office calendar and assists with scheduling meetings and events.
- Performs other related duties as assigned.
Work Schedule: Monday - Friday, 8:00am - 4:30pm Recruitment & Relocation Incentives: Not authorized
U
US Department of Veterans Affairs