Accounting, Administrative Skills, Auditing, Budget Management, Budgeting, Calendar Management, Customer Support/Service, Data Collection, Data Management, Detail Oriented, Disbursements, Financial Aid, High School Diploma, Higher Education, Human Resources, Interpersonal Skills, Kronos Products, Leadership, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Order Supplies, Payroll Administration, Project/Program Coordination, Purchase Orders, Purchasing/Procurement, Reconciliation, Reimbursement, Reporting Skills, Scholarship, Student Services, Time Management, Travel Planning
The Vice President for Enrollment Management is seeking an Administrative Support Associate I/II.This position provides high-level support to the Assistant Vice President for Enrollment Management and Executive Director of Financial Aid & Scholarships by coordinating daily office operations, calendar and meeting management, and other key administrative functions in a fast-paced student services environment. This position provides administrative, financial, and general clerical support within the Office of Financial Aid & Scholarships with responsibility for a broad variety of office support duties and tasks.
Special Instructions
Required Documents:
Combine into one document and upload your cover letter and resume under the " Resume Upload" section (maximum file size: 5 MB)
Responsibilities:
- Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, and purchasing/ordering supplies.
- Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
- Advises staff, students, administrators, and clients of standard policies or procedures.
- Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of department head.
- Manipulates and prepares data and other information, databases, or reports using a computer.
- May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.
- Demonstrated ability to provide high-level support to departmental leadership, including scheduling meetings, managing calendars, and arranging travel.
Qualifications:
Level I:
- High school diploma or equivalent
- 2 years of experience in clerical and administrative support services.
Level II:
- High school diploma or equivalent
- 4 years of experience in clerical and administrative support services.
Substitutions Allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
The salary range for this position is budgeted between $41,000 - $45,000 annually.
Minimum Knowledge, Skills, and Abilities:
Preferred Skills and Experience:
- Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and PowerPoint.
- Strong interpersonal skills with a customer service-oriented approach.
- Knowledge of university systems such as Banner, Kronos, and TigerBuy.
- Experience reconciling purchasing card statements.
- Strong attention to detail, with the ability to manage multiple priorities and meet deadlines.
- Professionalism, integrity, and discretion in representing the Office of Financial Aid & Scholarships and handling confidential information.
Why Work at Auburn:
- Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
- Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
- We’re Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
- Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
- A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
- Ready to lead and shape the future of higher education? Apply today! War Eagle!
Equal Opportunity Compliance Statement:
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.A
Auburn University
Welcome to Auburn University, a
comprehensive land, space and sea grant research institution blending arts and applied sciences. The University
continuously changes to accommodate today's needs, while still respecting the traditions and spirit of Auburn. As we grow and change, Auburn will always continue its tradition of excellence.
The main campus had an enrollment during fall of 2007 of 24,137. Auburn University offers degrees in 13 schools and colleges at the undergraduate,
graduate and professional levels.
Auburn University is known not only for its academic excellence, but for its impact on Alabama as well. A recent study
determined AU had nearly $ 4 billion
economic impact on the state of Alabama, including a $ 1.5 billion impact on the economy and a $ 2.4 billion impact in "human capital." AU's Technical Assistance Center, a collaborative Engineering / Business outreach unit, performs hundreds of projects annually for state industry, generating millions of dollars in increased efficiencies and saving or creating hundreds of jobs statewide.
Auburn University has developed into one of the largest universities in the South, remaining in the educational forefront with its traditional blend of arts and applied science, and changing with the needs of today while living with a respect for the traditions and spirit that are Auburn.