ADMINISTRATIVE SUPPORT COORDINATOR - BrooksvilleAre you ready to build a brighter future with a leading communications company? We are hiring an Administrative Support Coordinator for a well-established and reputable company. If you' re reliable, hardworking, and eager to join a dynamic team, we want you! What We Offer- 8: 00am-5: 00pm, Mon-Fri
- 100% On-site position
- $22-24/hr, based on experience
- Weekly Pay
- Full Time
- Referral Program
SummaryThis role supports daily office and warehouse operations by managing incoming calls, greeting customers, and assisting staff with administrative tasks. Including managing inventory activities, maintaining equipment and repair logs, processing invoices, and reviewing work orders to ensure accurate pricing and billing. Assisting with reconciliation tasks, reporting, and general documentation while coordinating closely with technicians and management. Job Duties - Answer, screen, & process all incoming calls & messages for manager & staff.
- Greeting customers & represent the company in an outgoing, positive manner.
- Scanning inventory, inventory, warehouse (30%)
- Maintain equipment repair log.
- Monitors distribution of customer equipment & parts
- Coding vendor invoices & packing lists.
- Collection of work orders from technicians
- Review all work orders & provide pricing according to contracts & price agreements.
- Assist in annual reconciliation & counting of inventory.
- Assist & coordinate customer billing.
- Reconciliation of petty cash monthly
- Prepare spreadsheets, reports & other documentation.
- Miscellaneous typing, word processing, filing, order tracking for branch manager.
- Other duties as assigned.
Qualifications- High school diploma, associate’ s degree, or some college/business courses preferred.
- 3+ years minimum of related experience in an administrative capacity with progressive responsibility.
- Strong people skills with customers – both in person and by phone.
- Ability to communicate clearly and professionally – written and oral.
- Minimum typing speed of 45 wpm.
- Strong computer skills.
- Strong EXCEL & Word experience – ability to create complex spreadsheets.
- Adaptability/Flexibility to changing situations.
- Must have strong attention to detail.
- PHYSICAL REQUIREMENTS: This role requires the ability to lift & carry packages as they arrive that may weigh up to 15 lbs. Candidates must also stand, walk, crouch during the day while carrying the packages to the bay (non-air-conditioned) and while conducting inventory and scanning.
Join Our Team! Visit Inova Staffing and click the Apply button to choose the Tampa location. To schedule an interview, text Alexandra at 352-678-4019. She' s ready to guide you through the hiring process and ensure a smooth transition into your new role. Apply Today and Start Building Your Future with Us! #GA2