Administrative Support Coordinator Page 1 of 1 This position offers a Competitive Salary Annual Bonus opportunity Annual Merit Raise opportunity a rich benefits plan including Company Paid Health Insurance Company Paid Dental Company provided Life Insurance Nine Paid Holidays Paid Time Off PTO and a 401k Plan w company match. Hours are Monday -Friday 8 AM EST - 5 PM EST 100 On Site. Position Responsibilities Answer screen & process all incoming calls & messages for manager & staff. Greeting customers & represent the company in an outgoing positive manner. Scanning inventory inventory warehouse 30 Maintain equipment repair log. Monitors distribution of customer equipment & parts Coding vendor invoices & packing lists. Collection of work orders from technicians Review all work orders & provide pricing according to contracts & price agreements. Assist in annual reconciliation & counting of inventory. Assist & coordinate customer billing. Reconciliation of petty cash monthly Prepare spreadsheets reports & other documentation. Miscellaneous typing word processing filing order tracking for branch manager. Other duties as assigned. PHYSICAL REQUIREMENTS This role requires the ability to lift & carry packages as they arrive that may weigh up to 15 lbs. Candidates must also stand walk crouch during the day while carrying the packages to the bay non -air-conditioned and while conducting inventory and sc anning. Qualifications This position requires the skills & knowledge normally obtained through the successful completion of a high school degree. Associates degree or some collegebusiness courses preferred. Requires 3 years minimum related experience preferably in an administrative capacity with progressive responsibility. Must demonstrate strong people skills dealing with greeting customers in person & on the telephone. Must speak clearly & professionally. Must type a minimum of 45 words per minute. Requires strong computer skills. Including creation of various reports & complex spreadsheets. Must be proficient in the entire Microsoft Office Suite with a strong focus on Excel & Word. Ability to adjust to changing situations & a busy workday is REQUIRED -adaptability & flexibility are a MUST . Effective communicator both written & oral. Must be meticulous highly organized and a proactive problem solver. Must be able to work under pressure & meet tight deadlines. Ability to be self -motivating is a necessity .