Administrative Support Coordinator

Arizona State University

Los Angeles, CA

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JOB DETAILS

SALARY

$70,304–$80,000 Per Year

SKILLS

Administrative Skills, Calendar Management, Communication Skills, Computer Mouse Hardware, Conflict Resolution, Dance, Detail Oriented, Documentation, Entrepreneurship, Event Management, Faculty Administration, Fashion Design, Federal Laws and Regulations, Film, Fire Safety, Gaming, Higher Education, Leadership, Lift/Move 25 Pounds, Microsoft Office, Multitasking, Music, Operational Support, Organizational Skills, Performing Arts, Presentation/Verbal Skills, Purchasing/Procurement, Record Keeping, Regulatory Compliance, Reimbursement, Safety/Work Safety, Schedule Development, Single Sign-On (SSO), Storytelling, Sustainability, Transaction Processing/Management, Travel Planning, University/School Policies, Writing Skills

LOCATION

Los Angeles, CA

POSTED

1 day ago

Job Profile:
Administrative Operations Specialist 1

Job Family:
Administrative Operations

Time Type:
Full time

Max Pay - Depends on experience:
$80,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

The GAME School is looking for an Administrative Support Coordinator to support leadership across Tempe and LA. Based in LA, the Administrative Support Coordinator will play a critical role in enabling smooth operations as we launch academic programs in ASU's California Center.

The Administrative Support Coordinator will provide administrative and operational support to the School Director based in Tempe, AZ and faculty located in Los Angeles, CA. This role serves as a key point of coordination between geographically distributed teams, ensuring efficient scheduling, administrative processes, and event support. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in an evolving academic unit.

Position Salary Range:

$70,304 - $80,000; depends on experience within posted range

Essential Duties:

Manage calendars for the School Director, including scheduling meetings across multiple locations and time zones
Provide administrative support to faculty, including coordination and processing of academic personnel actions and related documentation
Coordinate and support events, meetings, and special programs in the Los Angeles area
Assist with travel arrangements, reimbursements, and procurement activities as needed
Prepare, track and maintain records, reports and correspondence in accordance with university policies
Serve as liaison between Tempe-based leadership and Los Angeles faculty to facilitate communication and workflow
Support general administrative operations and special projects as assigned

Desired Qualifications:

Experience providing high-level administrative support to Director leadership
Experience performing a variety of administrative duties, including maintaining calendars, coordinating travel, and processing administrative transactions
Strong written and verbal communication skills
Highly organized and detail-oriented
Experience using Microsoft Office and Workday

Working Environment:

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, manipulating a computer mouse and using a telephone
Required to stand for varying lengths of time and walk moderate distances to perform work
Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
Clearly communicate to perform essential functions

Department Statement:

The Herberger Institute comprises six schools: ASU FIDM; the School of Art; The Design School; The Sidney Poitier New American Film School; The GAME School; and the School of Music, Dance and Theatre; as well as the ASU Art Museum and the ASU FIDM Museum. With programs ranked top 20 and more than 135 degree and certificate options in art, architecture, dance, design, fashion, film, gaming, media arts and sciences, music, and more, plus expert faculty, state-of-the-art immersive media facilities, notable performing arts venues, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design and a model of excellence.

In a rapidly changing world, design and the arts aren't luxuries-they're essential. At the Herberger Institute, we harness the transformative power of creativity to solve real-world challenges and shape a more compassionate, connected future.

Our students work across disciplines-combining science, engineering, design, storytelling and the arts-to create solutions that benefit people and the planet. We're expanding access, removing barriers and providing the resources students need to thrive, because the talent to shape the future is already here.

Together, we're designing not just new careers, but new systems of care, connection and possibility.

Why work at ASU - Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

Salary and wages paid
Comprehensive package of affordable benefit plans and programs
Access to world-class educational opportunities at deeply discounted rates
ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options

Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

Driving Requirement:
Driving is not required for this position.

Location:
Off-Campus: Los Angeles

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

Cover letter
Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance - For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
A fingerprint check is not required for this position.

About the Company

Arizona State University

Recognized by U.S. News & World Report as the country’s most innovative school, Arizona State University is where students and faculty work with NASA to develop, advance and lead innovations in space exploration. This is where Nobel laureates and Pulitzer Prize winners teach master learners. This is where nationally ranked and internationally ranked programs prepare next-generation innovators to thrive while advancing pioneering research, strategic partnerships, entrepreneurship and economic development. ASU’s nationally ranked programs inspire the top-qualified graduates and have positioned the university as a “top-tier” recruiting and hiring institution by more than 50 of the country’s top corporations, according to professional recruiters and rankings services around the world. ASU graduates more than 20,000 thinkers, innovators and master learners every year. Take a deeper look at how ASU is building the next generation of leaders.

COMPANY SIZE

10,000 employees or more

INDUSTRY

Education

WEBSITE

https://www.asu.edu/

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