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Administrative Support

Symbiotic

Dallas, TX

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JOB DETAILS
SKILLS
Administrative Skills, Adobe Acrobat, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Expense Tracking, High School Diploma, Human Resources, Leadership, Logistics, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Onboarding, Operations Management, Organizational Skills, Payroll Software/Services, Presentation/Verbal Skills, Project/Program Coordination, Record Keeping, Telephone Skills, Time Management, Travel Planning, Writing Skills
LOCATION
Dallas, TX
POSTED
2 days ago
Job Description
Administrative Support

Position Summary

Symbiotic Services is seeking an Administrative Support professional to provide comprehensive administrative, front-desk, and human resources support within a mission-driven organization. This role serves as a key point of contact for visitors and employees while supporting executive leadership with scheduling, coordination, and special projects. The ideal candidate is organized, professional, adaptable, and service-oriented, with strong communication skills and attention to detail.

Key Responsibilities
Executive & Administrative Support
  • Provide administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and expense tracking
  • Draft correspondence, prepare documents, and organize materials with accuracy and discretion
  • Coordinate executive and management meetings, including agendas, logistics, and follow-up actions
  • Serve as a liaison between leadership and internal teams to support effective communication and timely completion of tasks
  • Assist with special projects and help prioritize incoming requests
Front Desk & Office Support
  • Manage front desk operations by greeting visitors, answering phones, and directing inquiries
  • Provide general information such as directions, contact details, and organizational resources
  • Receive, sort, and distribute mail; coordinate outgoing deliveries
  • Maintain shared office resources, including meeting supplies, keys, and equipment
  • Order, receive, stock, and distribute office supplies
Human Resources Support
  • Assist with HR administrative tasks, including personnel filing, data entry, and confidential record maintenance
  • Support recruiting and onboarding activities, including interview coordination and new hire logistics
  • Assist with HR reporting, audits, and basic payroll system entries
  • Help organize employee events and prepare internal communications
  • Coordinate HR-related meetings, interviews, and team calendars
  • Perform additional administrative and HR-related duties as assigned
Knowledge, Skills, & Abilities
  • Strong organizational and time-management skills with the ability to manage multiple priorities
  • Excellent written and verbal communication skills
  • Professional, customer-service-focused demeanor
  • Ability to handle confidential information with discretion
  • Comfortable working independently and collaboratively
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Adobe Acrobat familiarity is a plus
  • Adaptable and proactive in a fast-paced office environment
Minimum Qualifications
  • High school diploma or equivalent (GED) required
  • 1-3 years of administrative, office, or HR support experience
  • Experience supporting leadership is a plus but not required
  • Equivalent combination of education and experience will be considered
Work Environment & Physical Requirements
  • Primarily office-based with front-desk responsibilities
  • Frequent use of computers and standard office equipment
  • Regular interaction with employees, visitors, and vendors in person and by phone
  • Ability to sit or stand for extended periods as required

About the Company

S

Symbiotic

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