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Administrative Support II

TalentBurst

Arlington, VA

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JOB DETAILS
SKILLS
Accounts Payable, Administrative Skills, Billing, Budget Management, Communication Skills, Expense Reports, Expense Tracking, Finance, Financial Systems, High School Diploma, Identify Issues, Leadership, Mentoring, Multitasking, Problem Solving Skills, Procure to Pay/Purchase to Pay (P2P), Procurement Management, Purchase Orders, Purchasing/Procurement, Reporting Skills, Service Level Agreement (SLA), Standard Operating Procedures (SOP), Systems Administration/Management, Team Player, Value-Added Resellers (VAR), Writing Skills
LOCATION
Arlington, VA
POSTED
Today
dministrative Support II (167047-1)
rlington, VA-22202
7 Months

Number of Interviews: 1 round (1 hour), Video Conference

Potential for extension: Yes
Conversion: No

Description:
This contractor will be responsiblefor troubleshooting and resolving invoicing issues, approving access requests to the Procure to Pay system, assisting users with purchase requests and purchase orders, and managing a ticketing system to ensure all operations work is completed within established SLAs. The role performs a variety of administrative and operational functions, including composing memos, transcribing notes, researching and creating presentations, generating reports, handling multiple projects, and preparing and monitoring invoices and expense reports. The contractor may assist with compiling and developing the annual budget. This position requires a high school diploma with 2-4 years of experience in procurement operations, accounts payable, or a related field. The ideal candidate is familiar with standard concepts, practices, and procedures within Procure to Pay operations, and relies on experience and judgment to plan and accomplish goals. The role works under general supervision, requires a certain degree of creativity and latitude, and reports to a supervisor or manager.

Story Behind the Need - Business Group & Key Projects
Review of Business Group: Procurement - VAR

Purpose of the Team and key projects
Manages procurement finances system - Coupa
ccess to different roles and systems, purchases, invoices, suppliers, manage governments of the system, policy, SOP

Team culture
Team in India and Costa Rica, learning from diff culture
Unified team - able to work together, mentor, cross train and educate one another
Team oriented
Invent and Simplify
Customer Obsessed as they are service team

Typical Day in the Role
Daily schedule: M-F 9am-5pm (40hrs/week)
OT, Weekend, or Holiday schedule: No

Task Breakdown and Workflow
Managing 100% Coupa for one-medical
Tickets and subsidiaries coming in will be managed by this candidate
Moving subsidiaries to client realm
This person will work on Stakeholder and company people to close the gap
Transition from Coupa to Financial systems
Must be trained with Client system on Tickets then translate the tickets

Compelling Story & Candidate Value Proposition
Team culture/ selling points
Learn something new, Opportunity to work on complexity of creating the Purchase Order
Visibility with multiple Stakeholders to deal within the company
Exposure and Knowledge and how Client works with Finances

Candidate Requirements
Top 3 Must Have Hard Skills
1. Procurement -
2. Accounts Payable
3. SIM Ticketing - how work is distributed, and resolve complex issues

Nice to haves
1. Communication Skills
2. Worked in Multinational Company

Leadership Principles
1. Learn and be curios
2. Invent and Simplify
3. Customer Obsession

Years of Experience: 3-5yrs
Disqualifiers: No growth
Performance Indicators: None for now since it is new role in their business group
Degree/ Certification Requirements: Bachelors in finance
What background does someone have that is successful in this role? Procurement

#TB_EN
#ZR

Why TalentBurst?
At TalentBurst, we deliver more than talent, we deliver outcomes. We partner with you to move quickly and connect you to opportunities aligned with your skills and long term growth.

Backed by precision, transparency, and results, we connect top talent with leading organizations through trusted partnerships.

We offer competitive compensation and comprehensive benefits, including medical, dental, vision, and retirement options.

TalentBurst is an equal opportunity employer committed to an inclusive and diverse workforce.

About the Company

T

TalentBurst

For over 20 years, TalentBurst Inc. has been an award-winning provider of cutting-edge Workforce Management Solutions. With a strong commitment to staying ahead in the tech landscape, we pioneer innovative approaches to talent acquisition. Our expertise spans Life Sciences, and Healthcare Staffing, Banking, Financial, IT, and Engineering, as well as Global Employer of Record (EOR), Agent of Record (AOR), State, Local Government and Education (SLED), and IC validation/compliance services. Additionally, our division, TalentProcure, leads the industry with offerings such as High Hazard Payroll, Managed Services, and Vendor on Premise (VOP) solutions.

Due to our prioritization of excellent standards, we are Joint Commission Certified and are a certified Minority Business Enterprise (MBE) in the USA and Canada. Supporting over 130 Fortune 500 companies globally, we excel in navigating the landscape of talent acquisition. In a world of constant change, we embrace developing people-centric solutions that address the unique demands of our clients. Stay connected by visiting our website and following us on social media!

 

COMPANY SIZE
5,000 to 9,999 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2002
WEBSITE
http://www.talentburst.com/

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