Administrative Support II

Administrative Support II
Santa Monica, CA-90404
12 months
Onsite role

Travel expectations if applicable:
2nd 6months (1-2 travel)
E.g: LA to Seattle to visit the space for planning

Number of Interviews: 2 rounds, video - 30mins (STAR Format) (w/HM, and w/ Colleague)

Position Overview:
We are seeking an exceptionally organized Sample Coordinator to oversee and optimize physical Design asset management while collaborating with 5 teams within APB: Art Team, Apparel Design, Non-Apparel Design, Technical Design, Raw Materials. This role is responsible for leading organizational efficiency, ensuring best in class and completion of documentation of sample management SOPS, and streamlining and managing sample inflow/outflow tracking and flow across the product organization. The role would report to Sr. Design Manager at LAX78.

Required Qualifications:
- Bachelor's degree in Fashion, Design, CAD, Product Management, or related field
- 5 years of experience in fashion/apparel industry, with 3 years in an administrative role preferred
- Proficiency in Centric PLM or similar product lifecycle management systems
- Proven track record in sample management and process improvement
- Strong organizational and team collaboration capabilities

Preferred Skills:
- Experience with product life cycle processes
- Knowledge of fabric and graphic/print processes
- In-depth understanding of apparel production processes and industry terminology
- Exceptional organizational and documentation skills
- Strong analytical and problem-solving abilities
- Proficiency in data migration and system integration
- Ability to manage multiple high-priority projects in a fast-paced environment

Key Responsibilities:
- Oversee design sample management including retail samples, PP, fit samples, Lab-dips, Strike-Offs and Deco Panel, fabric headers records across SPB Apparel
- Partner with product teams to develop SOPs for sample donation and disposal
- Support product teams with shipping and receiving of samples from the mail room.
- Must be able to lift 50 lbs.
- Archive physical Design Assets (PP, L/D, S/O, and Deco Panels) in LA office
- Organize Design sample library of in-season and retail samples

Purpose of the Team and key projects:
Team designers and developers, soft lines apparel, shoes, clothes (women, men, kids) and active wear – Amazon Clothes

Team culture: Handling, mailing, organizing, samples, fun, good culture, creative

Typical Day in the Role
Schedule: M-F 9am-5pm (40hrs/week)

Task Breakdown and Workflow:
70% Admin - mails, receiving samples, storing samples
30% SOP writing – how to store samples, donations and disposal of samples, work on graph, set up system to store samples

Internal Team interactions:
Start from scratch, organize and guide design manager

Work environment:
Get a desk in the area, use computer/laptop

Compelling Story & Candidate Value Proposition
Team culture/ selling points:
Exciting product, something who loves innovating spaces, LAX space, great environment, learn fashion designs

Top 3 Must Have Hard Skills:
1. 5 years of experience in fashion/apparel industry (know the product lifecycle)
2. 3 years in an administrative role
3. Proficiency in Centric PLM or similar product lifecycle management systems

Nice to haves:
1. able to prioritize projects
2. strong analytical and problem-solving skills
3. understanding of product or design life cycle

Leadership Principles:
Highest Standards
Ownership

Years of Experience: 3-5 years
Must be able to lift 25 lbs - 50 lbs

Disqualifiers: No fashion or apparel experience

Degree/ Certification Requirements:
(preferred) bachelor's degree in Fashion, Design, CAD, Product Management, or related field

What background does someone have that is successful in this role?
Organizational skills and able to think outside the box

#TB_EN
#ZR