Administrative Support III - Nursing

Administrative Support III - Nursing

Salary

$39,838.00 - $46,869.00 Annually

Location

Main Campus - Orem

Job Type

FT Nonexempt Salaried Staff

Job Number

FY2706587

Division

VP Academic Affairs

Department

Nursing/Health Professions

Opening Date

09/25/2026

Closing Date

10/11/2026 11:59 PM Mountain

Required Documents Needed to Apply

Resume

Cover Letter

Applicant Support

1-855-524-5627

Support@schooljobs.com

• Description
• Benefits
• Questions

Position Announcement

Utah Valley University offers an opportunity to play a central role in supporting the success of students, faculty, and staff within a collaborative academic environment. As an Administrative Assistant, you will serve as a key contributor to the departments daily operations, managing a range of responsibilities spanning financial administration, human resources, event coordination, communications, and office management. This position provides meaningful variety, allowing you to apply organizational, problem-solving, and customer service skills while building expertise in university operations and systems.

The successful candidate will enjoy a dynamic role that combines relationship-building, technology, and operational leadership. From coordinating schedules and supporting departmental initiatives to maintaining web and social media content, supervising student employees, and ensuring compliance with university policies, this position offers the opportunity to make a visible impact across multiple areas of the department. Individuals who thrive in a fast-paced environment, enjoy working with a wide range of people, and take pride in keeping complex operations running smoothly will find a rewarding career path at UVU.

Summary of Responsibilities

• Perform advanced and confidential administrative duties. Maintain up-to-date knowledge of university policies and procedures. Establish, update, and maintain files, lists, and records. Coordinate and facilitate meetings, program functions, and special events. Maintain accurate minutes of meetings.
• Manage the department website and social media accounts. Ensure the front desk is staffed during peak student hours. and work-related areas. Interprets and explains the policies and procedures to faculty, staff, and students, as necessary. Provides support for the Chair and faculty/staff. Schedules appointments, meetings, and events. Organizes meetings, schedules rooms, attends as appropriate, and keeps accurate minutes. Schedules and coordinates major department events. Manage department financial activities, budgets, ePAFs, eSAFs, workload reports, requisitions, purchase orders, travel, P-card purchases, index tracking, and reconciliation. Monitor and reconcile expenditures. Facilitate repairs by IT and Media Services.
• Oversee People and Culture tasks, including posting job openings, assisting search committees, scheduling interviews, and onboarding new employees. Manage part-time employees, supervise timecards, and maintain accurate payroll records. Train and oversee lower-level staff and student employees.
• Coordinate semester book adoptions with UVU's Bookstore, publishers, and vendors. Coordinate and track faculty and student professional licenses, certifications, immunizations, drug tests, and other documentation. Collaborate with the department chair in preparing semester class and lab/clinic schedules. Facilitate the submission of schedules. Communicate with students regarding class changes and other schedule-related matters. Coordinate with adjuncts regarding class schedules. Issue parking permits for campus visitors.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with an associates degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years.

For Example:

• Associates degree and two years of related experience.
• OR a bachelors degree in a related field.
• OR an associates degree and one year of related experience, plus one additional year of college coursework in a related field.
• OR completion of 60 college credits and two years of related experience.
• OR one year of college coursework and three years of related experience.
• OR two years of college coursework and two years of related experience.
• Or three years of college coursework and one year of related experience.
• OR four years of related experience.

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in events, marketing communications, correspondence, and appropriate matters of etiquette in various settings.

• Databases and applications (Microsoft Suite, Banner, TIMS, CourseLeaf, Qualtrics)

Skills

• Office methods, techniques, practices, and procedures.

• Proficient in using computers and software applications, including Microsoft Word processing, Excel spreadsheets, email, Teams, internet, databases, and PowerPoint presentations.

• Experienced in budget preparation and financial management using Excel.

• Capable of preparing and interpreting reports, charts, graphs, and tables.

• Strong interpersonal, problem-solving, and decision-making skills.

• Exceptional customer service orientation and phone etiquette.

• Skilled in planning and executing events, as well as posting relevant content to departmental social media accounts.

• Effective verbal and written communication skills.

Abilities

• Ability to perform a variety of administrative duties with minimal or no supervision.

• Capable of working independently on multiple tasks, prioritizing, and following projects through to completion.

• Skilled in dealing with diverse personalities and high-stress environments.

• Able to follow oral and written procedures and instructions.

• Anticipates department and student needs.

• Communicates clearly and concisely in writing and orally.

• Maintains confidentiality of highly sensitive information.

• Demonstrates professional demeanor and poise.

• Effective in dealing with people of various backgrounds.

• Plans and anticipates potential changes, acting accordingly.

• Enacts strategic changes affecting multiple stakeholders, including high-level university leadership.

• Coordinates activities and projects with other departments.

EEO Statement:

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.

Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.

UVU is pleased to offer a competitive and comprehensive benefits package that supports employees and their family's overall physical and mental health, protects their income in case of unforeseen illness and life events, and assists in building financial security for retirement and the future.

Highlights from Utah Valley University's benefits package include:

• Medical network and plan options with low employee premiums
• Employer HSA contribution for those that elect the university's High-Deductible Health Plan
• Other tax advantage, reimbursement account options (i.e. Flexible Spending Account & Dependent Care)
• Dental and vision plan options
• Incentivized wellness program
• Employer paid basic life, Accidental Death and Dismemberment (AD&D), and Long Term Disability (LTD) coverage
• Employee Assistance Program (EAP)
• 401(a) Defined Contribution Plan with an employer contribution of 14.2% based on employee's compensation (100% vested on first day of full-time employment)
• Undergraduate tuition remission benefit waiving up to 18 credit hours (each semester) for employees and their eligible dependents (spouses & children dependents unmarried and up to age 26)
• Generous leave package which includes sick, vacation (staff only), and personal leave; 13 paid holidays; paid medical maternity and parental leave

For more information about the benefits offered, visit https://www.uvu.edu/peopleandculture/benefits.

01

Do you meet the minimum requirements for this position as outlined? Graduation from an accredited institution with an associates degree and two years of experience related to the summary of duties; OR any combination of education and/or experience totaling four years. FOR EXAMPLE: • Associates degree and two years of related experience. • OR a bachelors degree in a related field. • OR an associates degree and one year of related experience, plus one additional year of college coursework in a related field. • OR completion of 60 college credits and two years of related experience. • OR one year of college coursework and three years of related experience. • OR two years of college coursework and two years of related experience. • Or three years of college coursework and one year of related experience. • OR four years of related experience.

• Yes
• No

02

What is your highest level of education?

• High School or equivalent
• Associates
• Bachelors
• Masters
• Ph.D.
• Ph.D. (abd)
• Juris Doctorate

03

How many years of experience do you have in this type of position?

• <1
• 1
• 2
• 3
• 4
• 5
• 6
• 7
• 8+

04

Do you have experience coordinating departmental operations, events, or programs while serving multiple stakeholders?

• Yes
• No

05

Do you have experience managing financial processes such as budgets, purchasing, reconciliations, travel, payroll, or related administrative transactions?

• Yes
• No

06

Do you have experience supporting human resources activities, such as recruitment, onboarding, personnel records, or employee supervision?

• Yes
• No

07

Do you have experience providing advanced administrative support, including managing schedules, records, meetings, and confidential information?

• Yes
• No

08

Do you have experience using office technology and software to manage communications, websites, databases, schedules, or records?

• Yes
• No

Required Question

Employer Utah Valley University

Address 800 W. University Parkway

Orem, Utah, 84058

Phone Applicant Support 855-524-5627

Website http://www.uvu.edu