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Administrative Support

NR Consulting LLC

Jamaica Plain, MA

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JOB DETAILS
SALARY
$25–$29 Per Hour
SKILLS
Administrative Skills, Communication Skills, Data Collection, Fax Machines, Hospital Administration, Legal, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft Office, Operations Management, Plan Meetings, Record Keeping, Regulatory Compliance, Reporting Skills, Request for Information (RFI), Telephone Skills
LOCATION
Jamaica Plain, MA
POSTED
7 days ago
Job Title: Administrative Support
Location: Jamaica Plain, MA 02130
Duration: 03+ Months
Pay Rate: $25.00 - $29.00/hr on W2 without benefits

Summary:
The Administrative duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

***Please note all candidates must be available upon submission***

**Schedule Monday to Friday 9am 5pm (8 hrs. includes a30-minute unpaid break)**
  • Provides administrative support to the Snr. Supervisor and other Staff as needed, including but not limited to processing incoming and outgoing mail and internal correspondence, sending and receiving faxes, managing administrative telephone calls by screening, redirecting, and recording messages to facilitate communication within the administrative infrastructure.
  • Assist with coordinating meetings, reserve rooms, and notify all parties of the date, time, and place, as requested.
  • Tracks appointments and re-appointments; schedules meetings; notifying members and guests; records meeting minutes into approved format; distributes approved minutes and maintains permanent records.
  • Complies with Open Meeting Law when setting schedule and agenda.
  • Updates agency organizational charts periodically.
  • Responds to requests for information by proactively processing requests on behalf of the Director by reviewing the request, identifying appropriate staff person to gather information or develop a response within prescribed timelines and keep Director apprised of the progress through completion in order that the Site may adequately respond.
  • Acts as liaison between Snr. Supervisor and various Hospital Department Staff.
  • Ensures day operations are completed with timeliness and efficiency, ensuring compliance with established standards. Address areas of concern while ensuring support coverage is met to the greatest extent possible.
  • Ability to prepare general reports, maintain accurate records and to prepare and use charts, graphs, and tables.
  • Proficiency in Microsoft office suite.
  • Gather information through questioning individuals and by examining records and documents.
  • Ensures all procedures and practices relating to secretarial services are adhered to.
  • Ensures all procedures and practices relating to administrative services are adhered to.

*IMPORTANT INFORMATION*
SCHEDULE: MONDAY TO FRIDAY (9am-5pm) (0.5/HR. UNPAID BREAK)
PARKING INSTRUCTIONS: FREE CAMPUS PARKING
LSH TRANSPORTATION: FREE SHUTTLE SERVICE TO/FROM FORESTHILLSTATION
DRESS CODE: BUSINESS CAUSAL

About the Company

N

NR Consulting LLC

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