Administrative Support Specialist

Job Type

Full-time

Description

LAC Federal is seeking an Administrative Support Specialist to provide mailroom, filing, courier, and records distribution support for IRC operations.

Duties and Responsibilities

• Receive, sort, distribute, and track mail/packages
• Maintain file rooms and storage areas
• Process incoming and outgoing correspondence
• Support records and courier operations
• Maintain inventory and chain-of-custody documentation

• 1-3 years of experience in a professional office environment as a support assistant or receptionist, or equivalent position
• Experience handling phone calls, emails, and mail, serving as the point of contact for internal and external communication
• Experience collecting, sorting, and distributing incoming mail Ability to maintain records of receipt, mailing dates, and other required information
• Ability to ensure appropriate mailing and/or shipping of packages, letters, etc.
• Experience managing calendars, scheduling meetings, appointments, and greeting high-level guests
• Experience creating and distributing correspondence, reports, and other documents
• Experience providing general office support like various administrative tasks, data entry, filing, and customer service
• Experience with upkeep and setting up of all conference and training rooms
• Ability to manage multiple tasks and prioritize effectively
• Ability to manage the receptionist area
• Effective written and verbal communication skills for interacting with various individuals
• Proficiency in office software and equipment
• Physical ability to move large number of files and/or file boxes
• High School diploma required, higher education preferred
• Proficient in the use of commercial software packages and databases, such as Microsoft Outlook, Teams, Word, PowerPoint, and Excel.
• Possess the ability to respond flexibly and to provide rapid assistance in a time-sensitive
• environment.
• Possess strong organizational and customer service skills.
• Must be a U. S. Citizen
• Ability to obtain and retain a "SECRET" security clearance. Active clearance strongly preferred

• Experience supporting DOS or civilian agencies preferred

• Ability to stand, walk, bend, reach, and move throughout office, mailroom, storage, and conference room areas for extended periods while performing mail distribution, courier support, filing, and administrative duties.
• Ability to frequently lift, carry, transport, sort, and organize mail trays, packages, files, records, office supplies, and file boxes weighing up to 25-35 pounds as part of daily operational and records support activities.
• Ability to operate standard office equipment and computer systems, including copiers, scanners, postage equipment, phones, and Microsoft Office applications, while responding quickly to time-sensitive requests in a fast-paced office environment.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development