Administrative Support Specialist

Pacific Office Automation

Beaverton, OR

Apply

JOB DETAILS

SALARY

$20–$22 Per Hour

SKILLS

Accounts Receivable, Administrative Skills, Automation, Billing, Calendar Management, Call Volume, Communication Skills, Customer Escalations, Customer Experience, Customer Relationship Management (CRM) Systems, Customer Support/Service, Data Entry, Detail Oriented, Diversity, Document Imaging, Documentation, Finance, Identify Issues, Inside Sales, Inventory Management, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Order Processing, Organizational Skills, Presentation/Verbal Skills, Revenue Growth, Sales, Sales Operations, Sales Pipeline, Sales Promotions, Sales Support, Systems Maintenance, Team Player, Time Management, Track Customer Issues, United States Department of Energy (DOE), Writing Skills

LOCATION

Beaverton, OR

POSTED

5 days ago

Administrative Support Specialist - For our Inside Sales Team

Location: Beaverton, OR | Status: Full-Time | $20-$22/hr DOE

Pacific Office Automation, the largest independently-owned document imaging and technology dealer in the nation, is looking for an organized, detail-oriented Administrative Support Specialist to join our Inside Sales team. This role plays a critical part in ensuring smooth day-to-day operations for our sales representatives and enhancing the overall customer experience.

If you're someone who thrives in a fast-paced, team-oriented environment and loves being the go-to resource for administrative support, we want to hear from you!

What You'll Do:

Provide administrative support to the Inside Sales team, including scheduling meetings, processing sales documentation, and organizing internal communications
Assist with customer onboarding, order entry, and tracking of sales pipeline activities
Handle accounts receivable tasks, including invoicing, payment follow-ups, and maintaining accurate customer records
Answer high-volume phone calls and emails from customers and vendors, ensuring professional and timely responses
Update and maintain CRM systems and Excel spreadsheets for tracking leads, orders, and sales performance
Prepare and format reports, presentations, and documents as requested by sales leadership
Work closely with internal departments (logistics, service, finance) to coordinate and streamline customer delivery and installation processes
Troubleshoot customer inquiries and escalate issues appropriately
Help manage inventory and supplies related to sales documentation and promotional materials

What You Bring:

2+ years of experience in an administrative, customer service, or sales support role
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong written and verbal communication skills
Excellent time management and multitasking ability
High attention to detail and accuracy in data entry
Ability to work independently and as part of a collaborative team

Why You'll Love Working Here:

Be part of a high-performing sales team that values your contributions
Access to ongoing training and professional development
Growth opportunities into senior administrative or operational roles
Friendly and team-focused work culture
Comprehensive benefits package:
- Medical, Dental, Vision, and Life Insurance
- 401(k) with employer match
- Paid Vacation, Sick Leave, and PTO
- FSA/HSA Programs

Starting Pay: $20-$22/hr DOE
Opportunity to grow with Inside Sales and beyond!

Diversity and Inclusion at POA

At Pacific Office Automation, we're proud of our inclusive workplace. We believe our employees' diverse backgrounds and experiences drive our innovation and success. We are committed to creating an environment where all voices are heard and respected.

Join a company where your administrative skills are truly valued - and where you can grow! Apply today.

#LI-Onsite

About the Company

Pacific Office Automation

Resume Resources

Free Resume Templates Free Resume Builder