Administrative Support Specialist

Posting Information

Posting Information

Department Family Medicine-411601 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 06/23/2026 Application Deadline 06/30/2026 Position Type Permanent Staff (SHRA) Position Title Admin Support Specialist - Advanced Salary Grade Equivalent NC10 / GN08 Working Title Administrative Support Specialist Position Number 00032309 Vacancy ID P021142 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday - Friday, 8:00 a.m. - 5:00 p.m.; occasional evenings/weekends as required.

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $45,000 - $52,030 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow's healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The vision of the Department of Family Medicine is to promote the health of the people of North Carolina and the nation through leadership and innovation in clinical practice, medical education, research, and community service. As an instrument of the State of North Carolina, we are concerned with both current needs and future generations and have a special commitment to the underserved, mothers and children, the elderly, and other populations at risk in a time of rapid changes in the organization of health care. Key elements of this vision include:

• Provision of innovative, comprehensive, high-quality, and cost-effective health care. We aspire for this care to be patient and family-oriented, community-focused, and evidence-based.
• Develop and maintain outstanding medical education programs for medical students, residents, fellows, and practicing physicians. We aspire to excellence among faculty and learners, and for our teaching to be learner-based, centered on adult learning principles, and fully leveraging information technology.
• Promotion of the discovery and dissemination of knowledge essential to clinical practice, teaching, and the improvements of health care organization. We aspire for our research to answer questions that matter in individual and population primary health care.
• Work in partnership and service to individuals, community organizations, and local, state, and government agencies to address the unmet health needs of the population. We aspire to a leadership role in improving the health of the communities we serve, North Carolina, and the nation.
• We envision and support a healthcare system embodying compassion, fairness, equality, tolerance, personal responsibility, respect for individuals, and concern for and including family and community.

This position provides a wide range of administrative, office, and program support services for the department. Responsibilities support multiple faculty members, projects, and programs and require close collaboration with colleagues to ensure seamless administrative operations. Duties include:

• Coordinating conference center activities and building operations;
• Serving as the primary point of contact and providing administrative support for faculty;
• Managing calendars and scheduling;
• Processing travel reimbursements;
• Assisting with coordination of faculty Continuing Medical Education (CME) activities and project budgets;
• Supporting departmental activities and events;
• Coordinating project-related communications;
• Assisting with space preparation for new staff and faculty; coordinating front desk coverage operation;
• Performing other administrative duties as assigned by the department manager.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

• Previous experience providing administrative support in a professional office environment, planning meetings, managing calendars, and problem-solving.
• Previous experience using Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Organizational skills, attention to detail, and the ability to exercise sound judgment and discretion, all while prioritizing competing priorities.
• Ability to exhibit professional interpersonal communication skills, both verbal and written.
• Ability to maintain effective working relationships with all peers, program-related personnel, and faculty, demonstrating initiative and remaining calm under pressure.

Required Licenses/Certifications Special Physical/Mental Requirements Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/321255

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• List of References

Optional Documents

• Cover Letter

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

• High school diploma/GED and at least one year of office support experience

• Associate's, Bachelor's, Master's, or Doctorate in any field

• Combination of post high school education and/or experience in office support to equal at least 1 year

• Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)

• None of the above

• • Please describe your experience multi-tasking and managing competing priorities in a dynamic workplace.

(Open Ended Question)

• • What qualities and skill sets would you bring that would enable you to succeed in this role?

(Open Ended Question)

• • Please describe your experience developing tools to make your own work or the work of your colleagues more efficient or less prone to error. Be specific regarding the role(s) you served in and the activities performed in those roles.

(Open Ended Question)