Administrative Support Specialist

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Administrative Support Specialist

Job Location: PFPA Headquarters - the Suffolk Building located at 5611 Columbia Pike Falls Church, VA. 22041

JOB DESCRIPTION:

Serve as the primary office administrative support for PFPA offices; assembling administrative packages four times per week to be routed for Headquarters review and approval; tracking correspondence, tasking, and suspense using the inter-tracking system. providing back up for team members on PFPA databases and office processes; preparing work orders requesting IT services, telecom, and computer network services for directors and team members two (2) to three (3) times per week.

Assist the fire warden with the primary Office Safety Representative in ensuring all team members are apprised of all safety and occupational health issues affecting the organization, supporting investigations for mishaps occurring in the PFPAs office area, and representing the PFPA office in attending meeting at least two to three days taking notes, and providing input to the safety office program at a minimum once per month.

Shall be responsible for printing all material related to a meeting in advance of meetings for the office director and personnel; and preparing folders as needed. The Contractor shall maintain Outlook calendars, scheduling and creating agendas for meetings and hiring interviews, resolving calendar conflicts, and confirming the next days meeting as required daily.

Shall serve as administrative support for the Correspondence and Tasking Management System (CATMS) by maintaining the policy office taskings as listed in CATMS, coordinating with program administrators to resolve team members problems, developing awareness products for the team, and supporting team training four (4) times per week.

JOB REQUIREMENTS:

• Five (5) or more years of DoD experience
• Have the ability to provide administrative support for meetings, correspondence, and gathering background information to support senior officials' attendance at meetings.
• Assist in providing illustration/graphics support requiring visual display/presentations/aids, including videos.
• Administrative support activities also include but are not limited to maintain calendar, prepare correspondence and reports, office management.
• Must have skills in the following areas:
• Oral and written skills.
• Critical thinking skills.
• Proficient in Microsoft applications such as Word, Excel, PowerPoint, Outlook and Teams
• Work independently and as a team member.
• Learn and apply administrative support concepts to assigned duties.
• Ability to schedule meetings and maintain calendars
• Make travel arrangements
• Assist with other clerical tasks as needed, including data entry

CLEARANCE LEVEL:

• DoD Secret Security Clearance

EDUCATION:

• High school graduate

BENEFITS:

• Health, Dental, Vision, 401K Matching, AD&D Insurance

EEO Employer F/M/Vet/Disabled

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. Benefits offered may include health care, dental, vision, life insurance; 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law. The salary offered will depend on several factors including, but not limited to, relevant experience, skills, education, geographic location, internal equity, business needs, and other factors permitted by law. Posted pay ranges are a general guideline only and are not a guarantee of compensation or salary.

EEO Statement

ASRC Federal and its Subsidiaries are Equal Opportunity employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.