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Administrative Support Specialist

PACIV

Humble, TX

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Communication Skills, Compensation and Benefits, Construction Engineering, Data Entry, Data Management, Dental Insurance, Detail Oriented, Documentation, ERP (Enterprise Resource Planning), File Maintenance, Follow Through, Food and Beverage Industry, High School Diploma, Industrial Design, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Operations, Organizational Skills, Project/Program Management, System Integration (SI), Systems Administration/Management, Systems Maintenance, Team Building, Team Player, Technical Support, Telephone Skills, Vision Plan
LOCATION
Humble, TX
POSTED
25 days ago
Administrative Assistant (Data & Document Coordination)
ACE Controls – Humble, TX (On-Site)
$18–$21 per hour | Full-Time
About ACE Controls
Established in 2005, we have a strong reputation in industrial control panel design, fabrication, and system integration. We partner with leading companies across water & wastewater, food & beverage, and industrial manufacturing.

Our team takes pride in delivering high-quality work through precision, accountability, and collaboration. We offer a supportive, team-oriented environment where individuals who value organization, accuracy, and reliability can thrive and make a meaningful impact.
Position Overview
We are hiring an Administrative Assistant to support our team, keeping documents organized, data accurate, and daily administrative operations running smoothly.
This role is a great fit for someone who:
  • Thrives in structured, detail-oriented work
  • Can adapt quickly to changing priorities in a fast paced environment
  • Has experience supporting technical or project-based teams
This is not a project management or highly technical position. This position focuses on organization, coordination, and administrative support.
Key Responsibilities
  • Organize and maintain project files, documentation, and records
  • Keep internal systems updated with accurate data and project information
  • Track and update document status, revisions, and deadlines
  • Review documents for completeness and accuracy before sharing
  • Assist with preparing project documentation and deliverables
  • Enter and manage data in internal systems (ERP or similar)
  • Provide general administrative support, including:
    • Answering phones and emails
    • Supporting office coordination
    • Handling day-to-day administrative tasks
Required Qualifications
  • High school diploma or equivalent
  • 2+ years of experience in:
    • Administrative support
    • Data entry
    • Office coordination
  • Strong skills in:
    • Microsoft Office Suite; specifically Excel, Word, Outlook
    • Basic document handling (PDFs, file organization)
  • High attention to detail and accuracy
  • Strong communication and follow-through
  • Comfortable with repetitive, process-driven tasks
Preferred Experience
  • Experience in manufacturing, construction, engineering, or office support environments
  • Familiarity with:
    • Project-based administrative work
    • ERP or internal tracking systems
    • Working with structured documentation
Compensation & Benefits
  • $18–$21 per hour (based on experience)
  • 90% employer-paid medical, dental, and vision insurance
  • Paid time off and company holidays
  • Health Savings Account (HSA) with company contributions
  • 401(k) with company match (up to 4%, immediate vesting)
Additional Information
  • Full-time, on-site role in Humble, TX
  • Direct hire only (no C2C / Corp to Corp or agencies)
ACE Controls is an Equal Opportunity Employer. Employment is contingent upon eligibility to work in the United States and successful completion of background requirements.
 

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