Administrative Support Specialist II - Bilingual Spanish
Be the Friendly Face and Organizational Backbone of Our Team
Location: Marina, CA
Schedule: Monday–Friday, 8:00 AM–4:00 PM
Pay Rate: $22.00 per hour
Position Type: Full-Time
We are seeking a professional, organized, and customer-focused Administrative Support Specialist II to provide administrative and front-desk support for our Administration Department. This position plays a key role in ensuring daily office operations run smoothly while providing exceptional support to staff, visitors, and the Director of Finance & Administration.
If you enjoy working in a fast-paced office environment, have strong attention to detail, and can effectively manage multiple priorities, we encourage you to apply.
Key Responsibilities
Front Desk & Office Support
- Answer and direct incoming phone calls professionally and efficiently
- Welcome and assist visitors, clients, and vendors
- Process incoming and outgoing mail and deliveries
- Maintain a professional and organized reception area
Administrative Support
- Prepare correspondence, reports, forms, and other documents
- Maintain accurate records, files, and departmental documentation
- Update contact lists, office logs, databases, and filing systems
- Assist the Director of Finance & Administration with administrative tasks and special projects
Meeting & Office Coordination
- Coordinate meetings, meeting rooms, and related logistics
- Prepare meeting materials and assist with room setup as needed
- Order, receive, and maintain office supplies and inventory
- Submit and track office equipment maintenance and service requests
- Assist with basic IT and phone system coordination
General Support
- Provide administrative assistance to various departments as needed
- Support daily office operations and contribute to a positive team environment
- Perform other related duties as assigned
Qualifications
Required
- Minimum 3 years of administrative or office support experience
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint)
- Excellent verbal and written communication skills
- Outstanding customer service and interpersonal skills
- Strong organizational skills with attention to detail
- Ability to prioritize tasks, multitask, and work independently
- Valid California Driver's License
- High School Diploma or equivalent
Preferred
- Bilingual Spanish skills
- Experience supporting executive leadership or department management
Benefits
- Competitive pay
- Medical, Dental, and Vision Insurance
- 401(k) Retirement Plan
- Paid Time Off and Paid Holidays
- Professional development opportunities
- Supportive and team-oriented work environment
- Stable full-time schedule
Apply Today
If you are a dependable administrative professional who enjoys supporting office operations, helping others, and keeping things organized, we would love to hear from you. Apply today and become an important part of our team as an Administrative Support Specialist II.