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Administrative Support Specialist

Somerset Community Services

Maryland

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JOB DETAILS
SKILLS
Administrative Skills, Autism, Background Investigation, Community and Social Services, Corrective Action, Customer Support/Service, Developmental Disabilities, Documentation, Employee Terminations, File Audits, File Maintenance, HRIS/HRMS, High School Diploma, Licensing, Maintain Compliance, Meeting Minutes, Microsoft Office, Non-Profit Funding, Onboarding, People Management, Physical Demands, Prepare Correspondence, Quality Assurance, Regulatory Compliance, Regulatory Requirements, State Laws and Regulations
LOCATION
Maryland
POSTED
Today
Full job description
Somerset Community Services, Inc., located in Somerset and Wicomico counties, is a 501 (c) (3) non-profit charitable organization that provides services and support to adults with autism and other developmental disabilities, and is currently looking for an Administrative Support Specialist. 
 
SCS’s mission is to provide quality supports that are individually tailored to address the specific needs and personal preferences of each person receiving services. The goal is to empower each individual to make informed choices, foster personal growth and to become a productive member of their community. We provide residential and day support services, supported employment services and personal support services for adults in their own homes, in SCS homes, and in the community.
 
Job purpose
This position assists with employee records, onboarding, training coordination, compliance tracking, audits, and documentation to ensure organizational standards, regulatory requirements, and agency policies are maintained.
 
Duties and responsibilities
  • OHCQ Required personnel file audits
  • Meeting Minutes for Weekly Management
  • Assemble Monthly Orientation Packets
  • Prepares Correspondence for Staff (Terminations/Resignation Acceptance)
  • Maintains Personnel Files for HR/QA/Training (filing)
  • Monthly State of Maryland New Hire Audit
  • Employment Verifications
  • DSP Evaluation Tracking
  • Conduct Internal Investigations and Prepare Investigation Summaries
  • Gather required information for OHCQ, Liberty, MBON, APS
  • Ensuring compliance with state regulations and PCP plans
  • New House Counselor training on platforms
  • Provide guidance to staff on system usage and documentation requirements
  • Assist with compliance training (PORII, Abuse and Neglect, etc.)
  • Report, data, and documentation for Standing Committee
  • Support follow-up actions and documentation from meetings
  • Serve as back up for Compliance and Platforms Manager
  • Assist with implementation of corrective action plans (licensing, Liberty)
  • Support implementation and ongoing use of iCare Manager
  • Maintain electronic personnel files in HRIS
  • Other duties as assigned
Qualifications
  • High School Diploma
  • Background check
  • Microsoft Office Knowledge
  • Two years of administrative experience
Physical requirements
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools or controls; reach with hand and arms; climb stairs; talk to hear. The employee must occasionally lift or move office products and supplies up to 20lbs.
 

About the Company

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Somerset Community Services

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