Administrative Support

The position is responsible for keeping daily operations running smoothly through administrative support, vendor coordination, financial administration, compliance tracking, and office management functions.

Key Responsibilities

• Manage general office operations, including mail distribution, filing systems, office supplies, and record management.
• Coordinate with vendors and service providers for facility maintenance, repairs, and office services.
• Support safety and compliance efforts by maintaining documentation, safety procedures, and compliance records.
• Process invoices, assist with accounts receivable, track credit approvals, manage check deposits, and support bi-weekly payroll administration.
• Provide calendar management, meeting coordination, report preparation, and executive administrative support.
• Assist with trade show logistics, product sample coordination, and other marketing-related projects.
• Maintain standard operating procedures (SOPs) and help improve administrative and financial workflows.
• Support onboarding, employee records management, PTO tracking, and other light HR functions.
• Serve as a liaison between internal teams, vendors, accounting partners, and offshore teams.