Posting Details
Posting Details (Default Section)
Closing Date: 09/11/2026 Open Until Filled No Classification Title Administrative Technician Working Title Administrative Technician - Police Records Recruitment Limits Location District Pay Information
Range 22 ($5,543.90 - $6,603.50) per month based on the current AFT Classified Professionals - Salary Schedule.
- New employees will begin on Step G ($5,543.90).
- Salary negotiation is not allowed.
- Promoted or transferred employees will be placed as specified in the CBA.
- This position is FLSA Non-exempt (may accrue overtime).
- Excellent benefits are provided to all Contract employees with assignments greater than, or equal to, 50% (0.50 FTE) and all eligible dependents.
- A temporary probationary period will apply to the employee entering this assignment.
The SDCCD Employee Relations webpage provides a link to employee collective bargaining agreements/handbooks which provide more information about terms and conditions of employment, compensation and benefits.
Position Equivalent FTE:
1.0 FTE
No. Months: 12 Months Position Number: 011118 FLSA Status Non-Exempt (accrues overtime) Position Type Classified Bargaining Unit AFT - Classified Professionals Range 22 Department College Police The Position
Support Public Safety Behind the Scenes at SDCCD
At the San Diego Community College District, the College Police Department is an essential part of campus safety and community well-being, providing 24/7 law enforcement services across our colleges, educational campuses, and District locations. Supporting this important mission takes more than officers in the field-it requires a dedicated team of administrative professionals working behind the scenes to keep operations organized, responsive, and effective.
Join the SDCCD College Police Department and make an impact through the administrative side of public safety. Our Police Records team helps ensure that sensitive law enforcement records, information, and administrative processes are handled accurately, efficiently, and with the highest level of professionalism and confidentiality.
As an Administrative Technician - Police Records, you will help coordinate daily records and administrative activities, maintain confidential law enforcement information, provide guidance and support to clerical staff, and serve as a resource to students, employees, the public, law enforcement agencies, and other District departments. Bring your administrative expertise, organization, sound judgment, and commitment to service to a team working together to create safe and welcoming environments where our students and employees can thrive.
Applications are currently being accepted for Administrative Technician in the College Police, located at the District Service Center. Hours vary. Selected candidate must be willing to adjust work days/hours based on the department's needs.
Please note that an employee may be transferred to any site at the option of the Chancellor.
Classification Description
Click here for description. Link: https://www.sdccd.edu/docs/humanresources/classification/descriptions/Office%20Technical/Administrative%20Technician.pdf.
If you would like to open the link in a different tab or window, right click and select the option.
Desired Qualifications
Position Summary
Under the direction of the Police Records Supervisor, the Administrative Technician - Police Records performs advanced and complex clerical, administrative, and law enforcement duties in support of the College Police Department. The position serves as senior-level resource for Police Records and other assigned clerical staff.
The Administrative Technician position assists with coordinating daily record operations and workflow, priortising assignments, maintaining consistency in records and administrative processes, providing guidance and training, reviewing work for completeness and accuracy; and promoting consistent application of departmental procedures, District policies, and applicable legal requirements.
The position regularly handles confidential and sensitive law enforcement information and exercises a high degree of independent judgement within established policies and procedures. The incumbent is expected to recognize matters requiring supervisory, command, or legal review and appropriately elevate those matters to the Police Records Supervisor. The incumbent is expected to provide professional service to employees, students, members of the public, law enforcement agencies, and other District departments.
Lead and Workflow Responsibilities
- Provide day-to-day lead directions, technical assistance, and work guidance to Police Records Clerks and other assigned clerical staff.
- Assist with coordinating, assigning, prioritizing, and monitoring daily work to ensure adequate coverage and timely completion of records and administrative functions.
- Serve as a resource to clerical staff regarding records procedures, departmental practices, administrative processes and established policies.
- Assist with orientation and training new employees and provide ongoing training to existing staff regarding on records systems, departmental procedures, confidentiality requirements, and assigned duties.
- Review records and clerical work for completeness, accuracy, and compliance with established procedures.
- Identify workflow, procedural or operational issues and provide recommendations and concerns to the Police Records Supervisor.
- Assist with maintaining continuity of records operations during vacations, absences, vacancies, and periods of increased workload.
- Perform Police Records Clerk duties and provide front-counter or station coverage as operational needs require.
Police Records
- Receive, review, process, scan, index, file, and maintain police reports, arrest reports, incident reports, citations, and other law enforcement records.
- Review reports and records for completeness, proper documentation and compliance with established records procedures.
- Identify missing or inconsistent documentation requiring correction and coordinate the appropriate follow-up.
- Enter, retrieve, update, verify, and maintain information in applicable records management and departmental systems.
- Maintain the integrity, security, and confidentiality of police records in accordance with applicable laws, regulations, retention requirements, and departmental procedures.
- Process requests for police reports, other law enforcement records and determine when requests require supervisory, legal, or command-level review as appropriate and route through the appropriate chain of command.
- Assist with preparing, organizing, redacting, and producing of records in response to the California Public Records Act requests, subpoenas, court orders, discovery, requests and other authorized requests for information.
- Coordinate the exchange of records and information with other law enforcement agencies, courts, prosecuting agencies, District departments, and authorized entities.
- Assist with records retention, archiving, purging, sealing, and destruction in accordance with approved retention schedules, court orders, and applicable legal requirements.
- Maintain logs, spreadsheets, databases, tracking systems, and other documentation relating to records requests, subpoenas, deadlines, releases, case documentation, and departmental activity.
Advanced Administrative Support
- Perform advanced clerical and administrative support to the Police Administrative Office and departmental operations.
- Maintain departmental files, forms, databases, spreadsheets, correspondence, and administrative records.
- Prepare correspondence, memoranda, reports, forms, statistical summaries, spreadsheets, and other documents requiring knowledge of departmental operations.
- Track assignments, projects, record requests, and deadlines and follow up with appropriate personnel to obtain required information or documentation.
- Compile, organize, and verify data for departmental reports, audits, statistical reporting, administrative reviews, and special projects.
- Assist with special projects and assignments requiring independent research, records review, data collection, organization, and follow-through.
- Assist the Police Records Supervisor with the development, maintenance, and implementation of clerical and records procedures.
- Identify opportunities to improve workflow, records accuracy, consistency, efficiency, and administrative processes and make recommendations to the Police Records Supervisor.
- Relieve the Police Records Supervisor and other Police Department staff of complex administrative and records support functions; exercise independent judgment and initiative within established policies and procedures.
Customer and Departmental Service
- Respond to inquiries from students, employees, members of the public, attorneys, law enforcement agencies, and other governmental agencies within the scope of assigned authority.
- Explain established departmental records procedures, requirements, and processes and refer matters outside assigned authority to the appropriate employee, supervisor, or agency.
- Exercise discretion and maintain professionalism when handling confidential, confidential, or difficult matters.
- Provide clerical and records coverage at campus police stations or other College Police locations when necessary to maintain operational continuity.
- Assist with campus station functions as assigned, including parking-related inquiries, keys, alarms, lost and found, reports, and other public-facing services.
- Establish and maintain effective working relationships with sworn personnel, civilian employees, District staff, outside agencies, and members of the public.
Knowledge and Abilities
The Administrative Technician - Police Records should possess principles and practices of law enforcement records management, confidentiality requirements, records retention, office procedures, customer service, and departmental administrative processes including law enforcement terminology.
- Confidentiality and security requirements applicable to law enforcement and criminal justice information.
- Records retention, archiving, disclosure, and destruction requirements.
- California Public Records Act requirements as applicable to law enforcement records.
- Principles and practices of records review, redaction, and authorized release of information.
- Modern office procedures, administrative practices, recordkeeping, and document management.
- Records management systems, databases, spreadsheets, and standard office software.
- Principles of effective customer service and professional communication.
- Basic principles of lead work, employee training, workflow coordination, and quality control.
The position requires the ability to:
- Provide effective day-to-day lead direction and technical guidance while maintaining positive working relationships.
- Organize and prioritize a high volume of work and administrative assignments with competing deadlines.
- Provide effective lead direction while maintaining positive working relationships.
- Handle confidential and sensitive law enforcement information with discretion.
- Interpret and apply established policies, procedures, laws, regulations, and records requirements.
- Recognize issues requiring supervisory, legal, or command-level review.
- Communicate clearly and professionally, both verbally and in writing.
- Maintain accurate records and identify discrepancies or incomplete information.
- Work independently while keeping the Police Records Supervisor informed of significant issues.
- Adapt to changing priorities and provide coverage where operationally necessary.
- Understand the organization and operations of the Police Department, District, courts, law enforcement agencies, and other outside agencies as necessary to carry out assigned responsibilities.
Level of Responsibility
The Administrative Technician - Police Records is a senior level clerical and administrative classification distinguished from an Administrative Assistant III by the responsibility for providing lead direction, coordinating workflow, assisting with training and quality control, handling more complex records and administrative assignments, and serving as a primary resource to clerical staff.
The position may coordinate work, establish daily priorities, provide training and guidance, review completed work, identify deficiencies, and recommend operational or procedural improvements. The position does not exercise formal supervisory authority.
The Police Records Supervisor retains responsibility for formal supervision, employee evaluations, performance management, discipline, grievance matters, staffing decisions, policy determinations, legal interpretations, and overall management of Police Records operations.
Foreign Degree:
Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.(ACEI). A copy of the evaluation must be submitted with your online application.
Commitment to Diversity:
All applicants must have demonstrated cultural competency and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and classified professionals.
Click (https://www.sdccd.edu/departments/human-resources/eeo-diversity/policies-and-procedures.aspx) for the EEO / Diversity / Nondiscrimination - Policies and Procedures
Special Instructions to Applicants:
To ensure consistency, fairness, and alignment with our commitment to Diversity, Equity, Inclusion, and Accessibility (DEIA), please submit only the materials specifically requested in this posting (e.g., no personal photos, articles, etc.). Be sure to upload the required documents using the respective document name labels. Uploading extraneous materials, unless explicitly requested, may result in your application not being reviewed. Only complete application packets will be forwarded to the committee.
Application materials sent via mail, fax, or email will not be accepted. All correspondence, including interview invitations, will be communicated via email.
We are dedicated to maintaining the confidentiality of all inquiries, nominations, and applications in the strictest confidence, and we encourage applicants from diverse backgrounds to apply.
- Complete online application;
- Resume; AND,
- Pass a thorough background investigation.
Tentative Timeline (Subject to Amendments) Conditions of Employment:
SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT:
- Submit "official" college transcripts as stated on application (even if a degree is not a requirement for this position);
- Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment);
- Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment);
- Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND,
- Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices
EMPLOYMENT AFTER RETIREMENT
If you accept a contract (permanent) position with SDCCD and are a retired annuitant with CalPERS or CalSTRS, you must reinstate from your retirement system. Please reference the CalPERS or CalSTRS website for further information.
CalPERS Link: https://www.calpers.ca.gov/retirees/working-after-retirement/reinstatement-from-retirement
CalSTRS Link: https://www.calstrs.com/retirement-after-reinstatement-enhancements-faq
Additional Information:
EMPLOYEE BENEFITS
SDCCD provides a comprehensive fringe benefit package for its full-time classified employees. The District contributes toward the cost of the premium (including dependent coverage) for the medical insurance plan options. Additional benefits include dental, vision, sick leave, vacation and opportunities for professional development. Contract employees become members of the California Public Employees' Retirement System (CalPERS) upon appointment.
Posting Number CL01949
Supplemental Questions
Required fields are indicated with an asterisk (*).
(Open Ended Question)
- Describe your experience processing, reviewing, entering, retrieving, filing, or maintaining police reports, incident reports, arrest reports, citations, or other law enforcement records. Include the types of records you handled and your specific responsibilities.
(Open Ended Question)
- Administrative Technician - Police Records support staff routinely handle confidential and sensitive information involving victims, suspects, witnesses, employees, students, and members of the public. Describe your experience handling confidential or legally protected information and the steps you take to ensure information is not improperly accessed, discussed, or released.
(Open Ended Question)
- Describe any experience you have processing requests for public records, police reports, subpoenas, court orders, or requests from law enforcement or governmental agencies. Include your role in receiving, reviewing, tracking, redacting, routing, or responding to the request.
(Open Ended Question)
- Describe your experience using a Records Management System (RMS), Computer-Aided Dispatch (CAD) System, document management system, or other specialized records database. Identify the systems you have used and describe your level of responsibility within each system.
(Open Ended Question)
- Administrative Technician - Police Records support staff may interact with individuals who are experiencing stress, frustration, confusion, or other heightened emotions. Describe a situation in which you assisted an individual who was upset or experiencing a sensitive or stressful situation. How did you communicate with the individual, address their needs while remaining within established policies and procedures, and maintain professionalism throughout the interaction?
(Open Ended Question)
- The San Diego Community College District has a very diverse student, faculty and classified professional population with respect to academic, socioeconomic, cultural, disability, gender identity, sexual orientation and ethnic backgrounds. Describe your professional development, community involvement, and professional experience working with these diverse groups.
(Open Ended Question)
Required & Optional Documents
Required Documents
Optional Documents