ADMINISTRATIVE TECHNICIAN - WELLNESS CENTER

Administrative Technician

Are you passionate about serving your community and thrive in a dynamic environment? The City of La Quinta is excited to announce an opening for an Administrative Technician in the Community Services Department/Wellness Center. As an essential part of the department, the Wellness Center enriches the lives of residents and visitors through community programs, events, social services, facility and park rentals, youth sports field coordination, partnership programming, and contracted library, museum, pool, and skate park operations. The Community Services department supports City Council and the Art & Community Services Commission with their efforts to enhance recreation programs, community events, and provide opportunities for public art displays and installations. Situated adjacent to the La Quinta Library and City Hall, the Wellness Center is a key community facility providing recreation, fitness opportunities, senior services, social engagement, and a wide range of programs. The Wellness Center offers a positive, inclusive environment and functions as a year-round gathering place for residents, visitors, and tourists. The City of La Quinta is looking for a motivated and eager learner who can support citywide programs and events while gaining hands-on experience in the daily operations of the Wellness Center. If you enjoy researching, helping implement programs, assisting with events, and keeping logistics organized, this opportunity could be a great fit for you.

The Administrative Technician position provides administrative support for essential City programs and operations, requires knowledge of City functions, and performs a variety of routine and specialized administrative tasks that support both internal and external customers and processes. ESSENTIAL DUTIES:

• Creates routine operational reports related to programs, facilities, and related activities.
• Facilitates daily department operations, including timekeeping, responding to routine inquiries, collecting and distributing mail, scheduling and setting up meetings/trainings, answering and transferring phone calls, and greeting visitors.
• Maintains databases ensuring schedules, data, fees, or other applicable information are up to date.
• Performs financial related activities such as advanced bookkeeping or cashiering functions, and budget and expenditure tracking.
• Performs procurement activities, including ordering office supplies, monitoring inventory, and verifying receipt of goods.
• Performs training of new employees in work duties and procedures as assigned.
• Prepares and disseminates a variety of correspondence, schedules, communication materials, agenda packets, and/or newsletters.
• Prepares contracts, agreements, and proposals; collects required information.
• Processes payments and refunds; creates invoices; reconciles accounts; and keeps related financial records.
• Provides administrative support and review, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures, and reports, researching information, and providing related support.
• Provides customer service to the public, staff, and other interested parties, including responding to complaints.
• Receives, processes, and maintains a variety of forms, registrations, applications, documents, public records requests, and/or other related items, including scanning and transferring files into electronic records and redacting as appropriate.
• Retains and destroys records in accordance with established policies and procedures.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS: Education and Experience High School Diploma or GED and two (2) years' experience related to the area of assignment; or an equivalent combination of education and experience sufficient to successfully perform the job's essential duties. Licensing/Certifications CPR/First Aid Certification within ninety (90) days of employment. Valid Class "C" California driver's license.

KNOWLEDGE OF: Administrative support methods and principles. Applicable local, state, and federal laws, rules, and regulations. Applicable programs or services. Basic accounting processes. Basic contract administration monitoring. Basic procurement principles and practices. City policies, rules and regulations, operations, procedures, and precedents of assignment. Customer service principles. Data entry techniques and use of automated information systems. Documentation and record keeping principles. File management and storage techniques and practices. Modern office procedures and equipment. Report preparation techniques.

SKILL IN: Applying sound judgment when handling confidential and sensitive information. Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction. Comprehending and correctly interpreting a variety of informational documents. Maintaining accurate records. Maintaining effective working relationships with peers, public, and staff. Operating a computer and relevant software applications. Operating modern office equipment. Performing basic math and accounting computations, including addition, subtraction, multiplication, and division. Preparing written reports and documents of basic to moderate complexity. Providing customer service. Researching and procuring supplies and equipment. Using databases for records management and information storage and retrieval.

WORKING CONDITIONS/PHYSICAL DEMANDS: Incumbents are required to work flexible hours, including early mornings, evenings, weekends, and holidays. Incumbents will work in indoor and outdoor recreational environments and experience exposure to heat, cold, noise, wind, dust, and other extreme weather conditions. Incumbents in Community Services typically require standing, sitting, walking, lifting, carrying, pushing/pulling, reaching, handling, fine dexterity, kneeling, crouching, crawling, bending, twisting, climbing, balancing, vision, hearing, and talking. Requires walking or standing for long periods. Medium Physical Demands: Exerting up to 20 to 50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

SELECTION PROCESS Candidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process, which may include: Oral Exam Supplemental Exercise

IMPORTANT NOTICE The City of La Quinta employees are registered as Emergency Disaster Workers and must take an oath. In the event of a declared emergency, City employees shall initially remain at work or, if recalled, shall report to work after completing critical personal and family emergency responsibilities.