Administrative Undergraduate Student Internship

Los Alamos National Laboratory

Los Alamos, NM

Apply

JOB DETAILS

SKILLS

Administrative Skills, Business Development, Business Operations, Calendar Management, Communication Skills, Customer Support/Service, Dental Insurance, Detail Oriented, Document Control, Establish Priorities, Google Apps, Human Health, Insurance, Interpersonal Skills, Laboratory, Laboratory Management, Laboratory Operations, Laboratory Techniques, Logistics, Maintenance Services, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft SharePoint, Microsoft Word, Multitasking, Office Equipment, Onboarding, Operational Support, Operations Security (OPSEC), Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Procurement Management, Professional Services, Property Management, Purchasing/Procurement, Records Management, Software Administration, Team Player, Time Management, Travel Planning, Tuition Fees, Vision Plan, Willing to Travel, Writing Skills

LOCATION

Los Alamos, NM

POSTED

Today

What You Will Do

The Bioscience Division (B) is comprised of a diverse team of scientists, engineers, technical staff, and professional administrative personnel who work collaboratively across the Laboratory to address complex national security challenges. The Division advances science and technology to reduce natural and deliberate threats to human health, strengthen environmental resilience, and develop innovative solutions that benefit the Nation.
The Bioscience Division is seeking a motivated Administrative Undergraduate Student Intern to provide administrative and operational support to Division and Group Offices. This internship offers an excellent opportunity for students interested in business operations, office administration, and professional services to gain practical experience in a dynamic research environment while developing valuable workplace skills.
The selected student will work under the guidance of experienced administrative professionals and will contribute to the day-to-day operations that support the Division's scientific mission. Students will receive mentorship, meaningful work assignments, and opportunities to expand their professional knowledge while collaborating with a diverse workforce.
This appointment is intended for students who are available to work year-round, including full-time during the summer and a minimum of 20 hours per week during the academic year.
As an Administrative Undergraduate Student Intern, you will provide administrative support to a variety of customers throughout the Bioscience Division, including Division Office personnel, Group Office staff, managers, scientists, and technical staff. Assignments may include:

Providing administrative support to Division and Group Office operations.
Assisting with timekeeping processes and related administrative activities.
Coordinating domestic and international travel arrangements in accordance with Laboratory policies and procedures.
Managing calendars, scheduling meetings, and coordinating appointments for managers.
Preparing correspondence, reports, meeting materials, and other business documents.
Maintaining electronic and physical records in accordance with Laboratory records management requirements.
Processing facility and service requests and coordinating office logistics.
Assisting with meeting planning, onboarding activities, procurement support, and other administrative functions as assigned.
Providing professional customer service while exercising discretion and maintaining confidentiality when handling sensitive information.
Supporting multiple priorities in a fast-paced, team-oriented environment while demonstrating initiative and attention to detail.
Support facility and laboratory operations by assisting with equipment moves and installations, space planning, and laboratory logistics.
Support procurement and property management activities, including material ordering, inventory tracking, vendor coordination, and surplus property disposition

What You Need

Minimum Job Requirements:

Currently enrolled full-time (minimum of 12 credit hours or equivalent) in an accredited undergraduate degree program.
Maintain a cumulative GPA of 3.0 or higher on a 4.0 scale.
Available to work full-time during the summer and a minimum of 20 hours per week during the academic year.
Demonstrated organizational skills with the ability to prioritize assignments and meet deadlines.
Strong written, verbal, and interpersonal communication skills.
Demonstrated customer service skills and the ability to work effectively with individuals at all organizational levels.
Ability to work both independently and collaboratively in a team environment.
Demonstrated attention to detail and commitment to producing accurate, high-quality work.
Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with professionalism.

Desired Qualifications:

Previous administrative, office, customer service, or clerical experience
Experience coordinating schedules, meetings, or travel arrangements.
Familiarity with electronic records management or document control practices.
Experience using Microsoft Teams, SharePoint, G-Suite/Google Docs, or other business collaboration tools.
Demonstrated ability to learn new software applications and administrative processes quickly.
Interest in developing a career in business operations, administration, or organizational support within a scientific or technical environment.

Essential Job Functions (can perform with or without reasonable accommodation):

The selected candidate must be able to perform the following essential job functions with or without reasonable accommodation:

Perform computer-based work for extended periods of time.
Communicate effectively in person, by telephone, and through electronic communications.
Remain stationary (sitting or standing) for extended periods while performing administrative duties.
Occasionally move about office, laboratory, and campus environments to attend meetings and deliver or retrieve materials.
Occasionally lift, carry, push, or pull office materials or equipment weighing up to 20 pounds.
Use standard office equipment, including computers, printers, scanners, copiers, and telephones.
Work in a general office environment with occasional visits to laboratory or operational facilities, following all applicable safety and security requirements.

Work Environment:

Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Note to Applicants:

Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance: Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947.

Instructions on How to Activate/Create a LANL Jobs Account:

Follow the instructions below if you have ever had an employee Z number, been a contractor, or received Los Alamos Lab insurance coverage to activate your account:

Select the Click Here button if you have been employed with the Lab or received insurance coverage.
Please enter only your first and last name and current email address (an email with your validation code will be sent to you) to activate the account currently in our system.
Enter your validation code as described in the email you receive and complete the 3-page registration form. Your account is now active, and you can apply for jobs or save to your basket. Important: Enter the validation code within 15 days to activate your account or your account will be deactivated.

Follow the instructions below if you if you have never been employed with the Lab or received insurance coverage to create an account:

Select the Register button if you have never been employed with the Lab or received insurance coverage to Create an Account.
From here, you will establish an account with username and password.

How to Apply: Login to Your Account to Complete the Application Process

Click the Vacancy Name number (in blue) to view any job's details.
Click Apply or Add to Basket to apply later. Tip: To apply for a job or save your basket, you must have a LANL jobs account.

If you experience any technical issues, please email applyhelp@lanl.gov for assistance.

About the Company

Los Alamos National Laboratory

Resume Resources

Free Resume Templates Free Resume Builder