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Administrator

IMCS Group Inc

Georgetown, KY

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JOB DETAILS
SKILLS
Accounting, Administrative Procedures, Administrative Skills, Ariba, Billing, Catering Services, Conference Management, Expense Reports, Finance, Hardware Virtualization, Mathematics, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Order Supplies, Plan Meetings, Power BI, Purchase Orders, Purchasing/Procurement, SAP, Shipping/Receiving, Thin Layer Chromatography, Time Management, Travel Planning, Willing to Travel
LOCATION
Georgetown, KY
POSTED
Today


Description:
Please send submissions to ***
Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
Coordinate travel including occasional complex group travel through *** travel systems or externally as needed.
Setting up & scheduling classes in training TLC software.
Review & improve Power-bi reporting of training classes
Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
Ability & willingness to work up to 5% overtime
Ability & willingness to travel up to 10%, both domestically & internationally (Japan).
In-person is preferred if Local else MS Teams is fine. 1 round interview for 60 minutes.
What you will bring:
Some college in a related business or technical field [examples: accounting and finance, business, math, etc.]
1+ Years of relevant administrative experience
Proficient with Microsoft products (Excel, PowerPoint, Word, Outlook, Teams).
Ability & willingness to work up to 5% overtime
Ability & willingness to travel up to 10%, both domestically & internationally (Japan).
What you may bring (Nice to Have):
2 Year associate s degree in business or technical field [examples: accounting and finance, business, math, etc.], completion of a trade school, or 3+Years relevant administrative experience, preferably in a corporate environment
Experience administrating meetings within Microsoft Teams and other virtual meeting platforms
Experience in using SAP/Ariba procurement
Past *** experience in any department

Requirements:
What you ll be doing:
Based at NAPSC and reporting to the Seibi training Manager - support *** s Production Engineering Seibi training team with administrative duties as follows:
Setting up & scheduling classes in training TLC software
Review & improve power-bi reporting of training classes
Preparing & organizing student hand outs for training classes
Support requisition & purchase order input, processing, expediting
Create and track procurement requisitions using information from the engineering teams on project work or operational activities.
Support the shipping & receiving of equipment, hardware & parts
Handle administrative tasks including mail, catering for meetings, conference room scheduling as requested, and maintenance and ordering of office supplies
Coordinate travel including occasional complex group travel through *** travel systems or externally as needed
Plan and coordinate complex meetings in-person and virtually as requested by the mgmt. team
Support expense reporting, and invoice processing in a timely manner per *** standards, ensuring correctness at each phase
Track business expenses and support corrections on invoicing and forecasting.
Distribute electronic announcements, information, reports, or other documentation on behalf of the mgmt. team
Coordinate administrative internal change impacts, example: seating arrangements
Coordinate special activities, example: recognition and morale events like birthdays, yearly kick-offs, etc.

About the Company

I

IMCS Group Inc

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