Job Description
The Integrity Project Administrator responsibilities include, but are not limited to:
- Inputs requests for AFE (Authorization For Expense) projects in Oracle. Verify all data fields are entered accurately for management approval.
- Verify company share, company number, and cost center for every project.
- Monitors Oracle to ensure AFEs are approved within the required time period.
- Runs report for AFE end dates. Updates project end dates in Oracle.
- Update the vendor list in Oracle.
- Updates Pipeline Integrity estimates to reflect WBS structure. Maintains consistent WBS tracking throughout project lifecycle - setup, tracking, and closeout.
- Reviews AFE reports - monitoring project expenditures. Issues reports and feedback to Project Managers.
- Routinely submit and track project invoices.
- Updates the AFE tracker with new AFEs, change orders, warning letters and scope changes.
- Maintain and iterate on Microsoft Excel trackers, estimate sheets, and reports.
- Assist in the annual budget process by locating missing data and verifying data provided by Project Managers, other departments, contractors, or accounting.
- Track project updates from Project Managers and enter updates into a Microsoft Access database.
- Request maps and other documents from various departments for projects.
- Proofread project descriptions and make spelling, grammar and sentence structure changes as required.
- Responds to requests from accounting, internal audit, commercial, project controls, etc. and provides feedback to Pipeline Integrity management.
- Schedule meetings, book meeting rooms, and manage schedules for the leadership team.
- High school degree or GED is required.
- Associate's degree or greater is preferred.
- Minimum of 2 years' experience in Project Management administrative support or equivalent is required.
- Basic knowledge of Microsoft Word and Excel is required.
- Basic knowledge of Microsoft Access is preferred.
- Basic knowledge of Oracle is preferred.
Numbers & Facts
| Location | Houston, TX |
| Job Type | Full-time |
Skills
- Accountingunmatched
- Accredited Financial Examiner (AFE)unmatched
- Administrative Skillsunmatched
- Billingunmatched
- Budgetingunmatched
- Calendar Managementunmatched
- Data Formatsunmatched
- Expense Reportsunmatched
- Expense Trackingunmatched
- Financial Auditunmatched
- Internal Auditunmatched
- Leadershipunmatched
- Microsoft Access Databaseunmatched
- Microsoft Excelunmatched
- Microsoft Wordunmatched
- Oracleunmatched
- Project Controlunmatched
- Project Lifecycleunmatched
- Project Trackingunmatched
- Project/Program Managementunmatched
- Proofreadingunmatched
- Sales Pipelineunmatched
- Schedule Developmentunmatched
- Secondary Schoolunmatched
- Work Breakdown Structure (WBS)unmatched
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