Administrator

Major/Essential Functions

Grant Proposal Development and Support

• Identify and share appropriate funding opportunities for individual CHHS faculty
• Coordinate CHHS seed grant process, including applications, committee review process, awards, reporting, and tracking progress of grants and resulting external grant applications
• Communicate effectively with ORS, obtaining requested information and timely responses, assisting faculty in completing proposals

Faculty and Staff Support

• Respond in a timely and accurate manner to requests for research information from faculty, staff, and Office of Research Services personnel
• Provide a record of internal seed grants to faculty as requested
• Help to troubleshoot problems and obtain necessary information as requested, related to grant proposals, submissions, and awards
• Maintain and manage the CHHS Qualtrics account, including creating accounts for faculty.
• Coordinate with the College of Media and Communications about CHHS participation in the SONA system and assist faculty with SONA as needed
• Maintain a list of faculty seeking undergraduate researchers in their labs

CHHS Research Office Support

• Coordinate daily business operations
• Assist in coordinating and implementing events hosted by the Research Office (e.g., faculty research forums, undergraduate research forums)
• Coordinate office services, including procurement, fiscal management, office supplies and equipment, file maintenance, and general office paperwork as needed
• Maintain organized files to record and track faculty research proposals (internal and external) and awards, including Excel spreadsheets for grant projects by FY, Department, PI, and Co-PI names, title of project, funding agency, start/end dates, amount of proposal/award, and update files regularly
• Produce a monthly report of grant proposal submissions and awards to the Associate Dean for Research
• Attend CHHS Senior Staff Meetings and provide Research Office updates
• Provide other reports as requested by the Associate Dean for Research
• Coordinate with CHHS Marketing and Communications to maintain current information on the CHHS Research Office website
• Manage information displayed on the Research Office television
• Other duties as assigned by the Associate Dean for Research.

• High level of attention to detail while meeting strict deadlines.
• Ability to work well with a variety of people.
• Demonstrated knowledge of or ability to learn and interpret federal grant guidelines.
• Ability to prioritize workload under tight deadlines; work cooperatively with faculty and staff within CHHS and across units in the university; knowledge of university organization, faculty responsibilities, and motivations; willingness and ability to work well with others and also independently; ability to multitask.
• Experience with internal TTU systems (e.g., Cayuse, Cognos, TechBuy, Chrome River for Travel and Procurement Cards, etc.)
• Experience with grant proposal management and social sciences research.
• Knowledge of, or ability to become knowledgeable about, federal regulations and federal agency policies related to grants and contracts with universities, including basic definitions and terms (e.g., F & A rate, cost sharing).
• Understanding or ability to quickly gain and understand university policies, procedures, and systems related to the administration of sponsored projects. This includes proposal submission, budgeting, personnel/payroll, travel, purchasing, and accounting.

• Proficient use of Excel, Adobe, Word.
• Strong professional oral and written communication skills.