Administrator – Office

Job Overview:

Pay Range: $31.00hr - $36hr

Requirement/Must Have:

• Bachelor's Degree from accredited institution.
• 3-5 years of administrative experience.
• Exceptional customer service skills.
• Excellent interpersonal and communication skills.
• Ability to handle multiple tasks and projects with competing priorities and tight deadlines.
• Strong organizational skills and attention to detail.
• Strong adaptability, flexibility, and resourcefulness while maintaining a professional attitude.
• Must be a team player.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).
• Tech savvy.

Responsibilities:

• Organize, coordinate, and implement office processes and procedures to ensure organizational effectiveness and efficiency.
• Support print device and mail services, office and supply inventory management, and conference room/AV support.
• Deliver paper for all office equipment and act as first responder for print device issues.
• Ensure proper maintenance and usage of all equipment and supplies.
• Process outgoing pre-stamped personal USPS and business FedEx packages.
• Verify, sign, deliver, and record all incoming and outgoing accountable mail.
• Sort and deliver incoming FedEx, DHL, UPS, and postal service mail.
• Handle rush pick-up and delivery requests.
• Maintain and provide specialized mailing forms such as Express, Registered, Certified, and Insured.
• Interact daily with vendors to ensure procedures and work standards for mail center operations are maintained.
• Coordinate audio-visual equipment and prepare facilities for meetings, including Skype, WebEx, teleconference, and VTC.
• Prepare coffee and set out snacks for meetings as needed.
• Establish and maintain par levels for all required basic office supplies, including water and coffee.
• Manage, maintain, clean, and organize supply stops and storage areas.
• Acquire conference room supplies including snacks, pens, notepads, and flip charts.
• Assist with special projects such as employee desk moves.
• Create and maintain office phone lists and desk assignments.
• Track personnel moves within the facility.
• Prepare business correspondence, agendas, and presentations using Microsoft Office.
• Schedule, coordinate, and order catering for meetings and events.
• Identify, evaluate, research, and recommend solutions to office services related issues.
• Coordinate between departments and operating units to resolve day-to-day administrative issues.
• Assist with administrative management, directory maintenance, logistics, equipment, and storage.
• Actively participate in the Emergency Fire Warden Safety program.
• Serve as the receptionist at the front desk location.

Skills:

• Office Administration.
• Microsoft Office.
• Inventory Management.
• Mail Services.
• Audio-Visual Support.
• Vendor Coordination.
• Customer Service.

Qualification And Education:

• Bachelor's Degree from accredited institution.

Due to nature of job The candidate must have Ability to lift 50 pounds.