Administrator, Risk Management OfficeTitle: Administrator, Risk Management OfficeReports To: Assigned SupervisorDepartment: Risk ManagementClassification: Classified Management ConfidentialSalary Grade: CFCA 17Work Year/Hours: 261 Days / 7.5 Hours per day, or Duty Days/Hours as assigned.Starting Date: ImmediatelyBasic FunctionPerform a variety of complex, specialized Risk Management Office Administrator duties, utilizing specialized knowledge and independent judgment involving frequent and responsible public contact; ensure accurate and timely entry of varied data into multiple computer software programs.Maintain confidentiality of all personnel matters; some duties involve access to confidential information concerning employer-employee relations.Representative Duties / Essential FunctionsCoordinate all administrative details for the Risk Management Office and, when relevant, its sub-areas, including Environmental Health and Safety, Capital Assets and Inventories, Workers' Compensation, Reasonable Accommodation, and Employee Health and Welfare Benefits.Prepare and maintain attendance/time logs and files for all Risk Management staff.Support coordination during collective bargaining negotiations, including confidential reports used in table negotiations and related labor matters.Prepare and process insurance property claims for employees' personal property and district-owned property.Prepare and process certificates of insurance coverage and insurance liability coverage for all sites and offices.Process all field trip authorization forms for walking, overnight, and out-of-state trips for all school sites.Assist in monitoring and preparation of the Risk Management Office budget.Prepare and type letters, forms, records, reports, bulletins, handbooks, statistical reports, and other documents; duplicate a variety of materials; receive, open, and distribute mail.Receive, screen, and direct phone calls and visitors; schedule appointments and provide information as requested; make outbound calls as directed; provide technical information concerning policies and procedures.Operate a computer to enter, update, and access a variety of records and information into multiple computer software programs; operate various telephone systems and other office equipment.Hire, manage, motivate, develop and evaluate assigned staff, including hiring, resource allocation, coaching, performance management, and staff development.Provide cross‑training to department personnel.Perform related duties as assigned.Minimum Qualifications, Training, Education and ExperienceBachelor's degree or equivalency required (2 years of similar and relevant work-level experience = 1 year of college); experience and education may be combined to meet the bachelor requirement, but experience used for the bachelor requirement cannot be used to meet the work requirement.Ten (10) years of experience in the field of public-sector claims, including at least seven (7) years of direct government tort claims–handling responsibilities.Master's degree preferred.Licenses and Other RequirementsValid California driver's license.Employment eligibility that may include fingerprints, tuberculosis testing, and/or other employment clearance.Knowledge and AbilitiesComplex specialized Risk Management office procedures, computers, and other office equipment.Complex record‑keeping techniques.Correct English language usage, grammar, spelling, vocabulary, and punctuation.Effective supervisory techniques.Evaluation and documentation methods and procedures.Recording techniques, methodologies, systems, and etiquette.Telephone techniques, systems, and etiquette.Interpersonal skills using tact, patience, and courtesy; good communication skills and techniques.Interviewing skills and techniques, including interpersonal skills using tact, patience, and courtesy.Knowledge of district policies, applicable sections of the State Education Code, and other laws and regulations, including applicable provisions of the Government Code concerning Government Tort Claims.Ability ToPerform a variety of complex, specialized Risk Management office tasks involving specialized knowledge and independent judgment.Communicate clearly; understand and interpret district and other rules, policies and procedures and state laws.Understand and follow oral and written directions; work independently.Operate a computer and other investigatory and office equipment.Meet deadlines and schedules and timelines.Work with focus and under pressure in quickly evolving incidents or emergencies where significant injuries or risk of injuries to human life have occurred.Work in a fast‑paced environment with constant interruptions.Working ConditionsOffice environment with constant interruptions; frequent visits to district and non-district sites to investigate claims and assist with investigations. Periodic driving to locations to perform duties will be necessary. Work environment can be fast paced, requiring immediate response to major incidents or events.Physical DemandsDuties may require bending at waist, reaching above head and shoulders, carrying objects up to 30 pounds, sitting, walking, climbing, kneeling, stooping, and standing for extended periods of time at accident sites; dexterity of hands and fingers to operate investigative equipment including camera, recorder, video recorder, tape and measurement tools, computer keyboard and related equipment; and ability to retrieve and store files and supplies.Non-Discrimination PolicyThe Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.Position Type: Full‑TimeSalary: $105,082 to $134,097 Per Year#J-18808-Ljbffr