Administrative Skills, Calendar Management, Communication Skills, Detail Oriented, Documentation, Email Management/Administration, English Language, Establish Priorities, Follow Through, Identify Issues, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multilingual, Multitasking, Operations, Organizational Skills, Presentation/Verbal Skills, Product Support, Record Keeping, Spanish Language, Specimen Analysis, Telephone Skills, Time Management, Warehousing, Writing Skills
Administrative Assistant
PrideStaff is currently seeking an administrative assistant for a manufacturing company located in Colton, CA. This position has potential for hire. Please see job requirements below to be considered.
- Pay Range: $20.00 to $21.00
- Shift: Monday through Friday, 8:30 a.m. to 4:30 p.m.
Key Responsibilities:
- Answer and manage incoming emails and phone calls in a professional and timely manner
- Communicate effectively with vendors, reps, and internal team members
- Prepare and process requests for quotes by gathering specifications, artwork, analyzing samples, and related details
- Maintain organized records, files, and documentation
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Perform accurate measurements using a tape measure when needed
- Log samples by taking photos, measuring, and recording specifications (including paper types, print colors, print coverage, cut/style, etc.), then properly storing them in designated warehouse location
- Set reminders and manage calendars for meetings, deadlines, and follow-ups
- Takes ownership of tasks from start to completion and ensures nothing falls through the cracks
- Ability to help prioritize incoming requests and protect executive time by filtering and escalating appropriately
- Follow up on pending tasks, quotes, and communications to ensure timely completion
- Learn and understand company products to better support daily operations and customer inquiries
- Ask questions and seek clarification when needed to ensure accuracy and efficiency
- Provide direct daily support to the company president, including helping coordinate priorities, schedule flow, and meeting readiness
- Anticipate needs in advance, prepare materials ahead of meetings, and help ensure the executive is always prepared and on schedule
- Must handle sensitive business information with a high level of discretion and professionalism
- Actively support daily executive movement and scheduling such as ensuring attendance at meetings, providing reminders, and assisting with transitioning between tasks
- Exercise strong judgment in escalating questions efficiently rather than delaying decisions or spending excessive time troubleshooting independently when input is needed
Qualifications:
- Bilingual in English and Spanish a plus
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Professional phone and email etiquette
- Proficiency in Microsoft Word, Excel, and Outlook
- Strong attention to detail
- Ability to effectively manage time, priorities, and shifting deadlines in a fast-paced environment
- Reliable, punctual, and patient
- Eagerness to learn company products and processes
- Proactive mindset with strong initiative and follow-through
- Willingness to ask questions and take initiative when unsure
- Demonstrates high energy, adaptability, and a strong desire to learn and grow with the role and the company
- Previous administrative experience required
- Previous experience working with different paper types (e.g., kraft, kraft and white, etc.) is a plus
Compensation / Pay Rate (Up to): $20.00 - $21.00 Per Hour
All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.
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Pridestaff
We make it all about you. Our focus is to “Consistently Provide Client Experiences Focused on What They Value Most”. We operate on three fundamental principles: exceptional client service, quality candidates, and a great marrying of the two. PrideStaff does this by tracking and measuring our performance in the following ways: 1) We track results We proudly follow the NetPromoter methodology by continually measuring, tracking & responding to feedback. In addition to industry-best NPS scores, we are consistently recognized with “best of the best in staffing” awards from the American Staffing Association. We are recognized in Forbes Magazine 2) We make it personal We don’t believe in cookie cutter solutions or that all clients are alike. We treat each Client and Candidate as the individuals that they are. 3) We build loyalty The core of PrideStaff’s success is relationships with candidates we place. Our candidates are crucial to delivering our Mission & they deserve to be treated fairly during the employment process. 4) We celebrate success PrideStaff has received the staffing industry’s highest honor for client service: the Best of Staffing award from Inavero, Inc., our industry's leading provider of independent client & job candidate surveys. This award is earned by fewer than 1% of the top firms in North America.
50 to 99 employees
Business Services - Other
https://www.pridestaff.com/