Admissions Assistant (2026-27)

Position: Admissions Assistant

Classification: Full-time; Hourly; Non-Exempt

Primary Reporting Relationship: Admissions Director

Secondary Reporting Relationships: Head of School

Ministry Areas: Bay Area Christian School (K-12)

Interfaces: Students, parents, administrators, staff, and other stakeholders as appropriate

Benefits: Paid leave and holidays; health insurance with employer contribution, staff tuition discount (25%), and 403(b) retirement account available

Schedule: Full-time position (40 hours per week) during the school year; Reduced summer hours during the months of June and July

Mission: Bay Area Christian School exists to provide quality, Kingdom education to the next generation, empowering them to make disciples of Jesus at home, in society, and through the church.

Employee Profile:

• Acceptance of and agreement with the Bay Area Church statement of faith and standard of conduct

• A strong, clear Christian testimony

• A lifestyle that displays an ongoing personal relationship with God and a commitment to serve Him daily

Job Purpose: The Admissions Assistant serves as the steward of student records and enrollment data, ensuring the highest standards of accuracy, integrity, and confidentiality across all academic and admissions processes. In close partnership with the Admissions Director, this role supports a seamless onboarding experience for new and returning students while maintaining compliance with school policies and applicable regulations. The Admissions Assistant plays a critical role in data management, process oversight, and cross-departmental coordination, requiring exceptional organizational skills, attention to detail, and a proactive, service-oriented approach. This position is committed to delivering excellence in support of students and families while faithfully upholding the schools Christian mission and values.

Major Responsibilities:

Registrar & Records Management

• Oversee the maintenance, accuracy, and security of all student academic records (K12)

• Manage cumulative files, transcripts, report cards, and official documentation

• Ensure compliance with state regulations and school policies regarding student records

• Process student enrollments, transfers, withdrawals, and re-enrollment

• Serve as the official records custodian for the school

Admissions Leadership Support

• Partner with the Admissions Director to support enrollment strategy and execution

• Monitor application and enrollment data to ensure accuracy and completeness

• Oversee admissions database systems and ensure data integrity

• Assist in forecasting enrollment trends and generating reports

• Provide guidance and support to admissions staff on processes and systems

Data & Systems Management

• Maintain and optimize the student information system (SIS) and admissions platform

• Generate reports for administration, accreditation, and compliance purposes

• Audit records regularly to ensure accuracy and completeness

• Coordinate data collection for internal and external reporting needs

Family & Staff Communication

• Serve as a key point of contact for families regarding records, transcripts, and enrollment status

• Communicate clearly and professionally with parents, faculty, and administration

• Support families through enrollment, transfer, and graduation documentation processes

Administrative & Departmental Support

• Assist with admissions and enrollment events as needed

• Collaborate with academic leadership regarding grading, scheduling, and records

• Support continuous improvement of admissions and registrar processes

Qualifications:

• Bachelors degree preferred; equivalent experience considered

• 3+ years of experience in registrar, admissions, or school administration preferred

• Strong knowledge of student information systems and data management

• Exceptional attention to detail and organizational skills

• Ability to manage multiple priorities and meet deadlines

• Excellent written and verbal communication skills

• High level of discretion and ability to maintain confidentiality

Work Environment & Expectations:

• Full-time position (40 hours per week) for 10 months of the year

• Reduced summer schedule during the months of June and July

• Extended breaks when school is closed for Thanksgiving, Christmas, and Spring Break

• Occasional extended hours (with overtime pay) during peak enrollment or academic periods

• Primarily office-based with frequent interaction with families and staff

Essential Job Functions:

• Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that engenders confidence and trust

• Ability to complete assigned tasks without direct supervision

• Ability to exercise independent judgment and make decisions

• Ability to work with people beyond giving and receiving instructions; must be adaptable to performing under stress and when confronted with emergency situations

• Ability to listen and respond to counsel

• Ability to establish and maintain cooperative and effective working relationships with others

• Ability to report to work on a regular and punctual basis

• Must be physically able to operate a variety of office equipment, including computers, copiers, phones, etc.

• Must be able to exert up to 20 pounds of force occasionally; 10 pounds of force frequently; and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects; perform repetitive motion, such as grasping, picking, pinching, typing, or otherwise utilizing finger dexterity

• Must be able to regularly remain stationary and move around the office

• Must be able to regularly remain stationary at the computer, requiring repetitive finger movements and manual dexterity

• Must possess the ability to observe details at close range required for viewing a computer monitor, preparing and analyzing data and figures, transcribing, and reading

• Must possess the ability to perceive sounds at normal speaking levels with or without correction; possess the ability to receive detailed information through oral communication, and to make discriminations in sound

• Must possess the ability to express ideas using the spoken word to convey instructions to students, parents, and other stakeholders accurately, loudly, and/or quickly

Bay Area Churchs Vision: To saturate the 4B area with the gospel by restoring people, families, and churches.

The 4B Area refers to the geographic area of Southeast Houston from the Beltway to the Beach and the Bay to Brazoria County.

Our DNA: Kingdom. Disciple. Society. Church. (K.D.S.C.)

These are the foundational building blocks that help direct the vision of Bay Area Church and Christian School.

• KINGDOM

• The Kingdom of God submits to the rule and reign of Jesus Christ. Wherever the will of God is being done, the Kingdom is manifested. We are to "seek first the Kingdom of God" so that His will might be done "on earth as it is in Heaven." In order to pursue Gods Kingdom, you must first FOLLOW JESUS.

• DISCIPLE

• A disciple is a follower of Jesus who hears and obeys what He has taught and as the Holy Spirit leads. Each disciple is a "citizen" of Gods Kingdom. We help equip disciples by encouraging everyone to CONNECT TO COMMUNITY.

• SOCIETY

• Society consists of various domains where people live and work. Our primary place of service is the domain in which God has placed us every day. Disciples, then, serve as ambassadors for Gods Kingdom to the world so that others may come to know Him. We provide training and opportunities so you can ENGAGE YOUR WORLD.

• CHURCH

• The Church is Gods people, a spiritual family. We are His agent of transformation in the world and the display case for His greatness. Jesus said, "... I will build my Church," and He does this by drawing people to Himself who are far from God. Church is the result of kingdom-minded disciples engaging society.

Please note that this job description is not designed to cover or contain a comprehensive listing of the activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.