Admissions Clerk

Current Status: Accepting Applications

Deadline: Until Filled

Job Title: Admissions Clerk

Reports to: Campus Administrator

Dept. / School: East Campus

Primary Role and Purpose:

Working under the direction of the Campus Administrator, the Admissions Clerk performs clerical functions pertaining to student admission, and enrollment; performs a variety of clerical related tasks; and does other related work as required.

FLSA Classification: Non-Exempt

Education/Experience:

• High School Diploma or GED
• Associate's degree or completion of 48 college hours preferred.
• Minimum 2 years experience
• Bilingual in English and Spanish required
• Satisfactory background check

Skills:

• Ability to work effectively and collaboratively with administrators, faculty, staff, students, parents and external entities.
• Ability to meet and interact with public, employees, students, and parents with tact, courtesy, and discretion.
• Ability to speak, read, and write effectively.
• Ability to communicate clearly in-person or by telephone, email or fax.
• Ability to work in a fast-paced, high-performing, and at times, unpredictable environment.
• Strong organizational skills.
• Ability to prioritize and complete work in a timely manner.
• Ability to learn school policies and procedures, rules and regulations, and the ability to implement them without direct supervision.
• Ability to exercise sound judgment in the application of practices and procedures in varying work situations.
• Knowledge of school operations and functions.
• Highly proficient and skilled in multiple computer applications necessary to do the job well, including but not limited to Microsoft Office.
• Demonstrate strong work ethic, accept responsibility, and the ability to be self-motivated.

Responsibilities and Duties:

• Perform clerical activities and functions related to student admissions, enrollment, records, and/or transcripts requiring familiarity with policies and regulations.
• Accurately maintain student information received, and other paperwork and forms.
• Assist with the continued enhancement of the management of EPA by modeling appropriate behavior for and toward students and staff, and by displaying professional conduct at all times.
• Answer and direct incoming phone calls, take reliable messages, and direct calls to appropriate staff.
• Compose letters, memos, or reports of a routine or recurring nature, and special events or notification to parents and students.
• Maintain and update staff telephone directory as needed.
• Greet and direct visitors to the appropriate staff.
• Assist in the admissions process, verifying and copying of documents, preparing student files, forwarding documentation/information to appropriate personnel.
• Assist with schedule and setting up of orientation sessions.
• Maintain visitor log and issue visitor passes.
• Assist Campus Administrator with preparation for meetings as needed.
• Assist with preparation of materials for mailing(s), including preparing labels, stuffing envelopes, etc.
• Maintain /upkeep tracking system for faculty/staff sign in/out log.
• Assist in registrar and/or attendance clerk's responsibilities in their absence.
• Take pictures of all students for their student file.
• Monitor restrooms, collect hall passes from students; maintain sign-in log.
• Notify parents about student in event of emergency or as necessary and maintain student sign-out log.
• Assist with directing students to appropriate personnel if sent to office due to dress code violations/dress loan program.
• Assist with incoming mail, and packages/boxes and direct to appropriate department/personnel; maintain postage machine.
• Comply with campus/district policies and state and federal laws/regulations.
• Adhere to campus/district safety policies and procedures.
• Participate in staff development training programs to as needed.
• Participate with special events as assigned.

Job Related Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and stand and talk or hear and sometimes walk. Occasionally, the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally stoop, bend, push or lift items. The employee is directly responsible for safety, wellbeing, and work output.

Specific vision abilities required by this job include close vision such as the ability to read handwritten or typed material on computers, and the ability to adjust focus. The position requires extensive use of computers and frequent use of hands and fingers to enter or type data.

The position requires the individual to meet multiple demands from several people and interact with the public and other staff. Ability to hear and understand speech at normal levels. Ability to communicate so others will be able to clearly understand normal conversations. Individuals must be able to work long and irregular hours and handle stressful situations.

Equal Opportunity Employer

El Paso Academy Charter School does not discriminate on the basis of race, color, national origin, gender, age, or disability in its employment practices or in providing education services, activities, and programs, including career and technical education (vocational programs).