Admissions Coordinator-COM-Admissions

Market Range: 08

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Admissions Coordinator plays a leadership role in the operational execution of the College of Medicine's admissions process, serving as a key partner to admissions leadership. This position provides oversight of interview coordination, admissions operations, data integrity, and applicant support. This position serves as a primary liaison to the Committee on Admissions, leads the Admissions Liaison and Ambassador programs, supports the Guaranteed Interview Agreement (GIA) and pathway initiatives, and plans admissions-related programming.

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor's Degree. (Prior experience in a medical school preferred) (TRANSCRIPT REQUIRED)

EXPERIENCE: Two (2) years of related experience; OR a combination of education and experience to equal six (6) years.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of health professions student development and academic programming.
• Knowledge of university and college academic policies, financial aid policies, academic records, medical school entrance procedures, and available student resources.
• Proficient in Microsoft Office products -Word, Excel, PowerPoint.
• Strong interpersonal, verbal, and written communication, time, and project management skills.

WORK SCHEDULE: This position may occasionally be required to work evenings and weekends. May require occasional overnight travel.

• Manages interviewing and scheduling to ensure a seamless and professional experience for applicants, interviewers, and staff.
• Manages the student admissions process for the Doctor of Medicine (MD) program, including organization of the screening and interview process to guarantee a smooth and structured candidate experience.
• Maintains detailed and confidential applicant records in compliance with institutional policies, LCME standards, and AAMC Admissions and Acceptance Protocols.
• Reviews applicant files and completes assessments, including computation of grades and scores, verification of academic prerequisites, and preparation of appropriate correspondence.
• Collaborates closely with the MD Committee on Admissions to ensure a transparent, efficient, and well-documented admissions process.
• Prepares analytical reports and dashboards that summarize applicant metrics and trends for committee review.
• Collaborates with partner institutions and organizations to administer Guaranteed Interview Agreement (GIA) and related pathway programs; maintains accurate records of pathway participants and monitors progress through the admissions process.
• Provides training and ongoing support for admissions staff and faculty on processes and admissions management systems.
• Serve as the primary point of contact with external vendors to coordinate the dissemination of survey tools for the development of the annual student housing guide.
• Performs other duties as assigned.
• Manages interviewing and scheduling to ensure a seamless and professional experience for applicants, interviewers, and staff.
• Manages the student admissions process for the Doctor of Medicine (MD) program, including organization of the screening and interview process to guarantee a smooth and structured candidate experience.
• Maintains detailed and confidential applicant records in compliance with institutional policies, LCME standards, and AAMC Admissions and Acceptance Protocols.
• Reviews applicant files and completes assessments, including computation of grades and scores, verification of academic prerequisites, and preparation of appropriate correspondence.
• Collaborates closely with the MD Committee on Admissions to ensure a transparent, efficient, and well-documented admissions process.
• Prepares analytical reports and dashboards that summarize applicant metrics and trends for committee review.
• Collaborates with partner institutions and organizations to administer Guaranteed Interview Agreement (GIA) and related pathway programs; maintains accurate records of pathway participants and monitors progress through the admissions process.
• Provides training and ongoing support for admissions staff and faculty on processes and admissions management systems.
• Serve as the primary point of contact with external vendors to coordinate the dissemination of survey tools for the development of the annual student housing guide.
• Performs other duties as assigned.