Admissions Coordinator

Details

Open Date 05/15/2026

Requisition Number PRN45083B

Job Title Administrative Assistants

Working Title Admissions Coordinator

Career Progression Track S00

Track Level S3 - Skilled, S2 - Intermediate, S4 - Highly Skilled

FLSA Code Nonexempt

Patient Sensitive Job Code? No

Standard Hours per Week 40

Full Time or Part Time? Full Time

Shift Day

Work Schedule Summary

Monday – Friday

VP Area Academic Affairs

Department 00166 - College of Social Work

Location Campus

City Salt Lake City, UT

Type of Recruitment External Posting

Pay Rate Range 48,000-53,000

Close Date 08/21/2026

Priority Review Date (Note - Posting may close at any time)

Job Summary

The University of Utah College of Social Work is seeking a talented, energetic professional to provide admissions leadership and support in a fast-paced, customer-focused, and professional environment. The position requires extensive in-person, phone, and email interaction with prospective students, student applicants, faculty, and other University and College staff. Candidates must have strong communication and customer service skills; organization and project management skills; and effective collegial and team player skills—capable of handling multiple tasks, projects, and relationships at one time.

Responsibilities

Responsibilities

Under the direction of the program directors, this position will:

• Advise and counsel prospective students and student applicants on the admissions process.

• Develop knowledge of OnBase admissions enrollment management system; serve as technical support for these systems and liaison with university and other student services offices as necessary; work with faculty and staff to streamline admission processes; serve as technical lead for OnBase

• Maintain interpersonal communication and engagement with prospective students and student applicants via in-person, phone, and/or email as it relates to admissions.

• Calculate student applicants' cumulative GPA and verify student applicants' completion of pre-requisite requirements.

• Lead, organize, and facilitate admission information sessions for prospective students and student applicants.

• Collaborate with advising on recruitment efforts including attendance at job fairs and communication with prospective students at these events.

• Lead and organize new student orientations for newly admitted students into the academic programs.

• Collaborate with personnel on the maintenance, monitoring, troubleshooting, and updating of the admissions enrollment management system.

• Review and verify student applicants' submission of application material into the admissions enrollment management system.

• Provide administrative support, including scheduling admission meetings, attending admission meetings, developing and distributing meeting agendas, constructing and distributing meeting minutes, and constructing and distributing handouts, etc.

• Provide administrative support to members of the admissions committee in accessing and utilizing the admissions enrollment management system.

• Provide administrative support in the form of data collection, analysis, and reporting on admissions—accepted, declined, demographics, etc.

• Provide administrative support to members of the admissions committee in accessing and utilizing the admissions enrollment management system.

• Lead and facilitate the development of other admissions personnel on admissions procedures and tools.

• Act as liaison between program directors, admission committees, and individual members of the admission committees on reviewing and updating admission procedural matters and documents.

• Refer prospective students and student applicants onto academic advisors when inquiries are related to the academic programs.

• Inform the academic advising unit of newly admitted students into the academic programs.

• Develop, monitor, and update the admissions website page for the academic programs.

• Other duties as assigned

• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III : Requires 3+ years of related experience.

Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

Preferences

Preference will be given to those who have admissions/recruitment experience. Preference will also be given to applicants: who possess excellent customer service skills, database experience, demonstrate proficient oral and written communication skills, and have adept interpersonal skills; have the ability to communicate complex information to multiple audiences, as well as speak in front of large groups; and demonstrate problem-solving and time-management skills.

Type Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the:University of Utah Non‑Discrimination page.

Online reports may be submitted at

** report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As perUniversity of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.