Administrative Skills, Calendar Management, Coaching, Communication Skills, Computer Skills, Customer Support/Service, Data Entry, Database Management Software/Systems (DBMS), Database Technology, Detail Oriented, Diversity, Email Management/Administration, Establish Priorities, Insurance, Mail Processing, Meet Sales Quota, Microsoft Excel, Microsoft Word, Multitasking, Operations Management, Organizational Skills, Presentation/Verbal Skills, Reconciliation, Record Keeping, Reporting Skills, Retirement Plan, Systems Maintenance, Team Player, Time Management, Training/Teaching, Writing Skills
Admissions Coordinator (Two Positions; Begins as Soon as Possible)
Francis W. Parker School is a renowned JK-12th grade independent day school. Founded in 1901 on the tenets of progressive education, the School currently enrolls 940 students and employs 200 dedicated faculty and staff members who, in addition to assistant teachers, substitute teachers and coaches, work together to ensure that the School lives up to its Mission to “educate students to think and act with empathy, courage and clarity as responsible citizens and leaders in a diverse, democratic society and global community.”
We are currently seeking two (2) Admissions Coordinators to provide comprehensive administrative support to the Admissions Office and ensure a positive and efficient experience for prospective families. These positions manage essential operational tasks, serve as a key point of contact for inquiries, and support the team in meeting enrollment goals. The Admissions Coordinators contribute to a welcoming and organized environment for all prospective families engaging with Francis W. Parker School.
Essential Functions:
- Inquiry and Application Management: Serve as the primary point of contact for initial admissions inquiries (phone, email, and in-person), providing accurate information and directing inquiries as needed. Manage the initial stages of the application process, ensuring timely receipt and organization of materials.
- Database and Record Management: Maintain accurate and up-to-date records in the enrollment database (Finalsite Enrollment), including data entry, application tracking, and generating reports as needed; ensure that data from the financial assistance database (Clarity) is reconciled with enrollment data.
- Campus Visit Support: Coordinate and schedule campus tours and visits, including managing calendars, confirming appointments, and preparing necessary materials.
- Communication and Correspondence: Draft and send routine correspondence to prospective families, schedule interviews and meetings, and manage email communications.
- Event Support: Provide logistical support for admissions events, including open houses, information sessions, and other recruitment activities. This may include setup, registration, and material preparation.
- Administrative Tasks: Manage office supplies, process mail, maintain organized filing systems (both physical and electronic), and handle other administrative duties as assigned.
- Outreach Support: Partner with Assistant Directors of Admission to provide support for outreach events and fairs as needed.
- Welcoming & Team Oriented Professional
- Demonstrate a welcoming and helpful demeanor at all times.
- Work collaboratively with all members of the Admissions team to ensure smooth and efficient office operations.
- Other duties as assigned by the Director of Enrollment and Financial Assistance.
Required Qualifications:
- Bachelor’s Degree strongly preferred
- A minimum of one (1) year of administrative support experience, preferably in an educational or customer service setting
- Proficiency with computers and technology: Word, Excel, Gmail required
- Experience with database management systems (e.g., Finalsite, Clarity, Ravenna, Blackbaud, Calendly or comparable) preferred
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Superior customer service skills and a positive, friendly demeanor
- Ability to handle multiple tasks simultaneously and prioritize effectively
- Demonstrated ability to use discretion and manage confidential information
- A collaborative work style and team orientation
Compensation:
Salary Range: $45,000-$50,000.
Francis W. Parker School provides an excellent employee benefits program, including but not limited to: health and dental insurance, term and supplemental life insurance, flexible spending accounts (FSA’s), commuter benefits, and 403b retirement plan. Information on Parker’s comprehensive benefits package can be found here.
To Apply:Please submit cover letter with resume(no telephone inquiries please).
The faculty, staff and administration of Francis W. Parker School are integral parts of the School's community. Through their passion, dedication and commitment to the School's mission, they create and support an environment where exceptional child-centered learning can occur.
Francis W. Parker School is committed to cultivating a community of dedicated students, parents, faculty and staff, trustees, administrators and alumni, who acknowledge, respect, and esteem diversity in our school; and who reflect, through their presence, the diversity of Chicago communities and the wider world.
Francis W. Parker School is an equal opportunity employer.